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THEME & AUDIENCE

Decide on your target audience (children, teachers, adults etc.). This will help you to focus your ideas and plan your event effectively.

FUNDING & ORGANISING

Be realistic about your budget and keep in mind all hidden costs and extra expenses.

GET SPONSORED

You’d be surprised how many local businesses will want to donate drinks, food, prizes, or even a venue, particularly if you say that the event will attract media attention and that you’ll mention their company in all publicity.

PLANNING

Write a ‘to do’ list, prepare a realistic timetable and set yourself targets.

TIME & PLACE

Find a suitable venue. Ideally you should try to arrange a venue that is free of cost and will be appropriate for your audience. Check whether the date of your event coincides with any other local or national event to ensure maximum attendance.

PUBLICITY

Write to your local paper, try to get a celebrity involved if you can, make posters, flyers, send emails, tell colleagues, friends, family, anybody!

HAVE FUN

Planning an event takes time and commitment, but once you have the basics covered, it will be a blast!

‘If you fail to plan, you will plan to fail.’ Akan proverb

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