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Agreement Between Passport Services and the - page 14 / 71

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recorded as such.  The Employer, upon request, will make suitable privacy arrangements for designated representatives to use a telephone for representation functions.

The Union will pay for Agency long distance telephone services used for internal Union business.

The use of the Agency FAX facilities may be made available to the Union to communicate documents to management officials and to communicate documents to Union officials for representational purposes.

4. INTERNAL MAIL SERVICE:

a.  The Employer will permit the Union to use the existing Passport Services mail and distribution facilities to correspond with:

(1) Members of the bargaining unit;

(2) Union officials; and

(3) Appropriate management officials on matters concerned with the Union's role in administering this agreement.  The Union will place such correspondence in individually addressed envelopes.

b.  The Employer will not charge the Union for this mail and distribution service. The Employer will not process or pay for the Union's mailing through the U.S. or any other franked mail system.

5. BULLETIN BOARDS:

a.  Bulletin board space of approximately 24" by 36" for posting notices and literature, limited to NFFE local use only, will be made available at each location.

b.  The Union is responsible for posting and maintaining material on its bulletin boards in an orderly manner.

c.  The Union agrees that all material posted on union bulletin boards will be appropriate for a professional work place, be factually correct, and will comply with all applicable laws.

d.  All postings will be marked prominently as "Union Notices", and only the designated bulletin boards will be used for such postings.

e.  The Union assumes all responsibility for the preparation and reproduction of materials posted under this Section.

g.  Management has the right to remove any union material not posted in accordance with the provisions of this Section.

6. COPIES OF AGREEMENT: Booklet copies of this Agreement shall be furnished by management to all management officials, bargaining unit employees on duty as of the date of the Agreement, and to all bargaining unit employees entering on duty after the date of this Agreement. Twentyfive (25) additional copies of this Agreement will be furnished to the Union for its use. The cost of printing this Agreement shall be borne by the Employer.

The Agreement will also be made available electronically via the Passport Services Intranet as it becomes available.  Amendments to this Agreement will be distributed through the same channels agreed upon for the distribution of the Agreement itself.   

7. UNION ACCESS TO REGULATIONS:

a.  The Employer will make available to the Union officials publications of the Office of Personnel Management, the Merit Systems Protection Board, including regulations, supplements and classification standards which may be available. In addition, upon request, each Regional or Office Director will provide

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