HAWAIIAN EYE 2010
GRAND HYATT KAUAI RESORT & SPA JANUARY 17 - 22, 2010
ICES 1004 MAKEPONO ST
HONOLULU, HI 96819 PH (808) 832-2430 FAX (808) 832-2431
Material Handling is the unloading of your exhibit materials, delivery to your booth, handling of empty containers to and from storage, and removal of your materials from your booth for reloading onto your outbound carrier. This is not to be confused with the cost of transport your exhibit materials to and from the event. BENEFITS OF ADVANCE SHIPPING TO ICES WAREHOUSE Storage of materials for up to 14 days prior to your show. Delivery of Shipments to your booth before you move-in (schedule permitting) Some convention centers and hotels do not have facilities for receiving or storing freight Saves valuable set-up times HOW TO SHIP IN ADVANCE TO THE ICES WAREHOUSE Remove all old shipping and empty storage labels Fill out and attach enclosed Advance Shipping Labels Complete the enclosed Material Handling Order Form. Remember to confirm receipt of your shipment prior to leaving for the show. All shipments must have a bill of lading or delivery slip showing the number of pieces, weight and type of merchandise. Certified weight tickets should accompany all shipments. Take the time to ensure that your display and products are packed neatly and securely. HOW TO SHIP TO EXHIBIT SITE Consign all shipments c/o ICES Remove all old shipping and empty storage labels Fill out and attach enclosed Advance Shipping Labels Complete the enclosed Material Handling Order Form. All shipments must have a bill of lading or delivery slip showing the number of pieces, weight and type of merchandise. Certified weight tickets should accompany all shipments. Take the time to ensure that your display and products are packed neatly and securely. If you are shipping your carpet and/or lighting trusses, make sure it is loaded last so it can be unloaded first. FREIGHT CARRIERS Select a carrier with experience in handling exhibition materials. Make sure to give your carrier explicit information as to where and when to check in. Delivery and pick up times are often out of the range of "normal" delivery hours, make sure your carrier is committed to meeting your target dates and times. While making shipping plans to the Show, also plan for the return shipment. TRACKING SHIPMENTS Confirm your delivery date and time with your carrier, and have all pertinent shiping information in the hands of your representative at show site. You may also want to review the return of your goods at the end of the show. ESTIMATING MATERIAL HANDLING CHARGES Handling charges are based on the weight of the freight. Shipments are billed by the hundred weight and rounded up to the nearest hundred. Minimum per Shipment may apply, see enclosed Material Handling Order Form for details. Please prepay all shipping charges - ICES cannot accept or be responsible for collect shipments. Crated and uncrated shipments must be separated and clearly identified on separate bills of lading with separate weight tickets - otherwiseICES will invoice the entire load at the uncrated rate. Crated - Material that is skidded, or is in any type of shipping container that can be unloaded at the dock with no additional handling required. Uncrated - Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting bars or hooks Special Handling - Defined as shipments that are loaded by cubic space and/or packed in such a manner as to require special handling, such as ground loading, side door loading, constricted space loading and designated piece loading or stacked shipments. Also included are mixed shipments and shipments without prior delivery receipts. Overtime Surcharges - Shows that move-in or move-out on weekends or late in the day may be subject to overtime surcharges. See enclosed Material Handling Order Form for details. Late Surcharges - A surcharge will apply if advance freight is received after the published deadline date for shipments to
arrive at the warehouse. See enclosed Material handling Order Form for details. Shipment Surcharges - A surcharge will apply if shipments are received with incomplete information on shipping labels
identifying company name and booth number and/or shipments that are left on the show floor at the end of the show with no labels and no bill of lading turned in.
MATERIAL HANDLING INFORMATION