Why Write Annual Reports?
Recognition of the efforts of the child protection staff, needed changes in the system on a local and state level, or improvements in services to children and their families can all be accomplished through documentation of your work on the Citizen Review Panel.
Information Regarding the Annual Reports
The U.S. Department of Health and Human Services Administration on Children, Youth and Families bulletin dated 6-2-99 states:
Reports Section 106(d) of CAPTA requires that the citizen review panels develop annual reports and make them available to the public. These reports should be completed no later than 90 days after the end of the Federal fiscal year (December 31 of each year – the federal fiscal year runs from October 1 to September 30 each year.) and should, at a minimum, contain a summary of the panel's activities, as well as the recommendations of the panel based upon its activities and findings. States are encouraged to include these reports with their Annual Progress and Services Reports that are due to the Federal Regional Office by June 30th of each year and include information on the progress States are making in implementing the recommendations of the panels.
The Minnesota Department of Human Services includes a copy of the Citizen Review Panels' annual report with their Annual Progress and Services Reports that are sent to the federal Health and Human Services by June 30th every year. They also include the department's response to the Panels' recommendations and the progress being made to implement them.
Keeping Children and Families Safe Act of 2003 (Formerly CAPTA)
Changes in the law affecting the citizen review panels' annual reports; the amendments revised the citizen review panel requirements by:
Requiring each panel to make recommendations to the State and public on improving the child protection services system at the State and local levels. The appropriate State agency is to respond to the panel and State and local child protective agencies in writing no later than six months after the panel recommendations are submitted. The State agency's response must include a description of whether or how the State will incorporate the recommendations of the panel (where appropriate) to make measurable progress in improving the State and local CPS systems (section 106(c)(6)).
The Minnesota Department of Human Services does respond to the recommendations in the annual report of the Citizen Review Panels as required and described above.