40450 – VEHICLES (Including Alternate Fuel Passenger Cars,
AWARD PAGE 70
Sport Utility Vehicles, Passenger and Cargo Vans & Pickups) (2010 Model Year & Newer) (Statewide)
PRICE SHEETS AND CATALOGS: Contractor shall be required to furnish, without charge, catalog and nationally published price list identical to those accepted with their bid, including any changes (additions, deletions, etc.) pursuant to the contract, to authorized users who request them. Catalogs and nationally published price lists may be furnished to users in either hard-copy or electronic format. If available in both formats, they shall be furnished in the format preferred by the requesting authorized user. Upon request the contractor shall assist authorized users in the use of catalogs and nationally published price lists.
OPTIONS, ACCESSORIES, EQUIPMENT, ETC., TO BE ADDED OR DELETED FROM SPECIFIED VEHICLE: General - The contractor must provide the vehicle specified with all the features, options, accessories, equipment, specified by the solicitation. Subsequently, participating agencies may purchase the specified vehicle and choose to have options, accessories, equipment, features, products, etc., (hereafter referred to as “options”) added or deleted. Such options will generally be considered “OEM” (original equipment manufacturer), but may be from other suppliers that the OEM may utilize and/or may be considered part of the OEM’s standard line of products for the vehicle involved. The options would normally be readily available from the “factory” when the OEM is building the vehicle and would normally be expected to be listed in the OEM’s offering of options. Such options would be expected to be listed in vehicle publications such as the “PC Car Book”.
Deletions - It is anticipated that contract users may delete options that have been required by the solicitation’s specifications for the base vehicle involved. Contractors will be required to honor all such deletions.
When an option is being deleted, the contractor must give the contractor’s full cost (invoice price from manufacturer) of the option, as shown in the PC Car Book. If the option is not in the PC Car Book, the contractor must provide documentation showing the contractor’s cost for the option.
Any deletion must clearly show on invoice and clearly show cost deduction.
Additions - It is anticipated that contract users may add options above and beyond that which have been required by the solicitation’s specifications for the vehicle involved. Contractor shall be required to honor all such additions.
When an option is being added, the contractor must give the MSRP (manufacturer’s standard retail price/full list price) of the option, as shown in the PC Car Book. If the option is not in the PC Car Book, the contractor must provide documentation showing the contractor’s price for the option.
The percent discount bid and shown in the contract shall be applied to the MSRP to yield a net/contract price for the option. The percent discount shall be understood to include and account for any and all labor, installation, fittings, connections, etc., that might be needed to attach the option to the vehicle so that it operates to its full design capabilities; there shall be no additional up-charges, fees, etc., for adding OEM options.
Any addition must clearly show on invoice and clearly show the MSRP, the application of the percent discount and the resultant net contract price. EXCEPTIONS:
Non-OEM Option - If an option is not “OEM”, then the contractor may add normal labor, etc., to install such option. The percent discount shall not apply to such labor, etc., provided the charges are no more than what is charged to the public at large.
Special Value Option - If a situation exists where the contractor sells an option to the public at large with pricing that is lower than the application of the bid/percent discount to the MSRP, then the price that is charged to the public at large should be charged to contract participants. This should be clearly shown on the invoice as a “Special Value” or by some other phrase or identifying designation.
Upgraded Models - Upgrades are not allowed.