6.01GENERAL ARCHITECT/ENGINEER ADMINISTRATION
The selection of an Architect/Engineer (A/E) is a very important step in developing the planned facility. The A/E is responsible for translating the approved Part I/II program into the drawings and specifications needed for construction.
This section describes general guidelines which are to be modified to meet each individual community college’s needs. The local procurement practice will apply whether qualifications-based, price-based, or use of other agency projects.
The recommended selection procedures for architect/engineers are intended to obtain from all interested firms the general qualifications and the special qualifications needed for a specific project. To facilitate selection, the use of GSA forms, the Architect‑Engineer and Related Services Questionnaire (Standard Form 254) and the Architect‑Engineer and Related Services Questionnaire for Specific Projects (Standard Form 255) is recommended. Copies of the forms with instructions are available at .
The A/E firms interested in performing services for the college should submit an SF 255 to apply for a specific project even though the A/E firm may already have filed an SF 254 with the college. Typical selection procedures involve eight (8) basic steps, as follows:
Projects are announced publicly, usually in a newspaper advertisement, inviting all interested A/E firms in a given geographical area to indicate their interest in providing professional services to the college. Announcements should include the generalized selection criteria to be used in the evaluation process.
Interested A/E firms submit an SF 255, which gives the college specific information about the firm's qualifications for the project.
A selection committee reviews the SF 255 forms and, based on selection criteria, recommends a short list of firms considered to be the best qualified for the project.
All recommended firms are given additional information regarding the project, including detailed selection criteria. These firms are invited to make presentations and to attend interviews held by the selection committee.
The top three firms, in order of ranking, are recommended to the college board of trustees on the basis of their capabilities.
The top ranked firm selected is invited to submit a proposal which is the basis for contract negotiations.
If negotiations are unsuccessful, the second firm is invited to submit a proposal.
6-3June 6, 2005 Edition