The Executive Director will carefully review each award and contract to ensure compliance with all financial and programmatic provisions. The ____________ (staff position) will maintain originals of all grants and contracts in a file. The Consulting Accountant will prepare initial entries as appropriate to record each award.
The ______________ (staff position) will prepare and maintain on a current basis a Grant/Contract Summary form for each grant or contract awarded to _____________ (organization). This form shall include the name, address, contact person, and phone number for the funding organization; the time period applicable to expenditures; all significant covenants (such as bonding or liability insurance requirements) and restrictions on expenditures; all require financial and program report and due dates; and the chart of accounts line item number for the revenue deposited.
Payments for projects for which _____________ (organization serves as fiscal agent shall be paid out within one week.
The Consulting Accountant will prepare financial reports to funding sources as required.
The Executive Director will review and approve all reports to funding sources.
It will be the responsibility of the Executive Director to insure that all financial reports are
submitted on a timely basis.
The Executive Director and the financial budget.
_______________(staff position) will prepare the
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ( s t a f f p o s i t i o n ) w i l l i n s u r e t h a t b u d g e t s a r e o n f i l e .
The Board of Directors must approve proposed changes in the budget, should they exceed $______ or _______% of the line item, whichever is greater.
The Board of Directors will approve loans.
A promissory note will be prepared and signed by the Board Chair and another officer
of the Board before funds are borrowed.