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11 / 13

  • XVI.

    OTHER

    • A.

      MINUTES OF MEETINGS

  • 1.

    The Secretary of the Board will prepare accurate minutes of all meetings of the Board of Directors and committees.

  • 2.

    The Executive Director will note all items in the minutes relating to finance and take appropriate action.

  • B.

    NON-PROGRAM INCOME

    • 1.

      Donations of cash and non-program related income will be separately accounted for.

  • C.

    ACCOUNTS RECEIVABLE

    • 1.

      Documentation will be maintained for accounts receivable.

    • 2.

      Accounts receivable will be recorded in the books and collected on a timely basis.

  • D.

    FINANCIAL PROCEDURES

    • 1.

      Financial procedures will be reviewed bi-annually by the Finance Committee. The

Board of Directors must approve changes to the financial procedure manual prior to implementation.

E. FORM 990

1.

1.The Board of Directors in conjunction with the audit will authorize preparation of Form 990. Form 990 will be signed by an officer of the Board.

2.

Copies of Form 990 will be files in the

(staff position)’s files and a copy

_____________ , (organization’s) Form 990 and Form 1023 shall be located at the

of the

_____________ front desk for public inspection and/or copying.

  • F.

    AUDITS

    • 1.

      The Board of Directors shall annually contract with an independent auditing firm a full audit of the books, to be completed prior to the following first of September.

G. PERSONNEL FILES

11

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