NCCCS EQUIPMENT MANUAL
PURCHASING POLICIES AND PROCEDURES
The North Carolina General Statutes and the North Carolina Administrative Code govern purchasing policies and procedures for community colleges. These policies and procedures must be adhered to when the colleges purchase supplies, equipment, and materials, regardless of the source of funds. The Division of Purchase and Contract’s Purchasing Manual covers the State’s purchasing procedures in greater depth and should be the primary source for purchasing information and used in conjunction with this Equipment Procedures Manual. Their manual can be found on line (See Agency Contacts page). Likewise, if a college is making a purchase of information technology equipment through the auspices of the Office of Information Technology Services (ITS), they should consult the ITS purchasing rules, which also can be found on line (See Agency Contacts page).
This section of the manual deals primarily with the questions most frequently asked concerning various purchasing procedures and does not attempt to cover all of the problems that you may encounter. Specific problems regarding purchasing should be addressed to P&C, ITS, or the Assistant Director for Administrative Services at the North Carolina Community College System Office.
GENERAL PURCHASING INFORMATION
Purchasing Benchmark (Delegation) For purchases made through P&C, the basic purchasing benchmark
(delegation) under which each community college has the authority to make their own purchasing decisions for equipment and supplies is $10,000. Under G.S. 143-53(a)(2), the State Purchasing Officer at P&C has the authority to raise or lower the delegation upon written request from the college after consideration of the college’s overall capabilities, including staff resources, purchasing compliance reviews, and audit reports. Community colleges that request an increase from the State Purchasing Officer at P&C, and meet the requirements, may have their delegation increased up to the present limit of $25,000.
For purchases of information technology equipment made through ITS, the purchasing benchmark for community colleges is $25,000.
B. Purchase of Items on State Contract
The State has established various contracts with vendors for many of the items required by the colleges on a day-to-day basis. Where there is a state contract, the college must purchase from this contract unless they are exercising the Purchasing Flexibility Option outlined in paragraph C. Items on a state contract may be ordered directly from the vendor subject to any