NCCCS EQUIPMENT MANUAL
Purchase of Vehicles
For Administrative Use
In accordance with the provisions of G.S. 115D-32, local (non-state) funds shall be used for the purchase of automobiles, buses, trucks, and other motor vehicles for administrative use. These vehicles will be titled to the college’s board of trustees, (e.g. The Board of Trustees of “Your College”) and should be issued silver and black permanent tags. They will not be insured by the state’s fleet liability plan.
2. For Instructional Use
Vehicles to be used for instructional purposes, such as for Basic Law Enforcement Training (BLET), may be purchased from state equipment funds and must be carried on the fixed assets inventory list. Vehicles purchased with state funds are state owned and as such, MUST BE TITLED TO THE “STATE BOARD OF COMMUNITY COLLEGES.” When titling vehicles purchased with state equipment funds, you should list the purchaser as the “State Board of Community Colleges, C/O “Name of Your College”, and use the System Office address, (5015 Mail Service Center, Raleigh, NC 27699-5015). Please show YOUR COUNTY on the application for title; not WAKE COUNTY. (If you register the vehicle in Wake County, the vehicle will be subject to emission testing.) You should tell your local Division of Motor Vehicles (DMV) licensing agent that this is a state owned vehicle, and must have the yellow and black permanent tags. Many of the local DMV offices do not have the yellow plates and will have to order them from the Raleigh or Charlotte offices.
FOR YOUR INFORMATION: Incidental use of state owned vehicles for administrative use is permitted e.g. BLET instructors using the vehicle to attend a BLET conference.
When the System Office receives the title and registration card, the title will be held in the System Office files and the registration card will be forwarded to the college. If you fail to title a vehicle correctly the first time, the college may have to pay the 3% highway use tax a second time when the title is corrected.
The college should list all state owned vehicles in the annual insurance survey conducted by the Department of Insurance. These vehicles will then be insured under the State’s fleet liability policy and the college will be invoiced. The State’s basic fleet liability insurance policy is only for liability insurance. If you want to add collision and comprehensive insurance coverage, you should contact the insurance agent (See Agency Contacts page).