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NCCCS EQUIPMENT MANUAL

TABLE OF CONTENTS

Agency Contacts ..........................................................................................................

v

Introduction...................................................................................................................

1

Section A – Purchasing Purchasing Policies and Procedures...................................................................... General Purchasing Information ...................................................................... Purchasing Flexibility ....................................................................................... Purchase of Vehicles.......................................................................................

5 5 6 8

Rentals or Leases, Lease-Purchases, Installment-Purchases......................... 9 Donated Property ............................................................................................12

Section B – Inventory Equipment Inventory Procedures...........................................................................15 Purchase Order ...............................................................................................15 Equipment Trade-in .........................................................................................16 Donated Equipment.........................................................................................16 Invoices ...........................................................................................................16 Inventory of Equipment Acquired Through Lease-Purchase ...........................16 Sales Tax.........................................................................................................16 Freight and Installation ....................................................................................17 Inventory Adjustments .....................................................................................17 Vocational Education Act .......................................................................................18 Record Entry, Change, or Deletion Procedures .....................................................19 Entry of Records..............................................................................................19 Change to Records..........................................................................................20 Deletion of Inventory Records .........................................................................20 Inventory Screens............................................................................................21 Inventory Maintenance ....................................................................................24 Print Reports....................................................................................................26 Print Reports Menu Descriptions .....................................................................27 Monthly Transaction Processing......................................................................29 Placing an Item Back on Inventory ..................................................................30 Asset Depreciation Schedule for New Equipment..................................................31

Section C – Transfer & Disposal Equipment Transfer And Disposal Procedures ......................................................35 Serviceable Excess State Owned Equipment ........................................................36 Procedures for Sale of Surplus Equipment ............................................................37 Disposal through the State Surplus Property Agency......................................37 Disposal in the Same Manner as Public Schools ............................................38 Disposition of Locally Owned Equipment and Materials.........................................39 Loss or Theft of Equipment ....................................................................................40

iii

Oct.2001

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