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NCCCS EQUIPMENT MANUAL

INVENTORY MAINTENANCE

Action Code 1

Is used for adding items to the inventory.

2

Is used to make changes or corrections for any existing item.

When using Action Code 2, and changing field “7” (Cost) you enter the dollar amount of increase or decrease. If the cost is to be increased by $5.00, enter 5.00; if the cost is to decrease by $5.00, enter –5.00. Along with any change in the cost field you must also enter data for the cost change, acquisition, and fund source field.

  • A.

    Reasons for making cost changes: (Used for field “8” on Inventory Maintenance Screen)

    • 1.

      Sales tax

    • 2.

      Freight

    • 3.

      Installation

    • 4.

      Accessories

    • 5.

      Sales tax/freight

    • 6.

      Other

  • B.

    Acquisition Codes: ( Used for field “12” on Inventory Maintenance Screen)

    • 1.

      Purchase

    • 2.

      Lease/Purchase

    • 3.

      Lease/Rental

    • 6.

      Transfer

    • 8.

      Audio-visual

  • C.

    Fund Sources: (Used for field “13” on Inventory Maintenance Screen)

    • 1.

      Equipment purchased with state funds

    • 2.

      Equipment purchased with federal funds

    • 3.

      Equipment purchased with county funds

    • 4.

      Equipment purchased with construction funds

    • 5.

      Equipment purchased with state funds (not reflected in current months work)

    • 6.

      Equipment donated

    • 7.

      ----- This number not currently in use ------

    • 8.

      Equipment purchased with institutional funds

    • 9.

      Minor equipment – Equipment with a cost value < $1,000

Important Notes regarding Fund Source:

To change a fund source: you must back out the whole amount to “0.00 save it; then go back in and change entire cost to correct fund source. If you do not make the change in this manner, your fund sources will not balance.

Fund Source “1”: used when the cost amount is being reflected on the current month s state 2-12 work.

Fund Source “5”: used when the cost amount is included in a previous month’s 2-12 work. (example: Correcting a price problem that occurred several months ago, or when placing an item back on the inventory after being removed for some reason).

24

Oct.2001

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