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EQUIPMENT PROCEDURES MANUAL - page 36 / 86

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NCCCS EQUIPMENT MANUAL

Data selection criteria for report:

G/L Summary - SYSGL1 = 1 and with SYSGL5 > 25100 and with SYSGL5 <= 25399, excluding 25150, 25250 and 25340.

FEQTRANSACTIONS - Select Fund Source = 1 and with Acquisitions = 1 or 6. Also - Select Fund Source = 2 and Federal Reimbursement = 12.

PLACING AN ITEM BACK ON INVENTORY

When a piece of equipment has been removed as lost or stolen and later found, add it back to the inventory records using the same number. If this occurs in the same fiscal year, you can re-activate the number to the active records by entering the old State Board inventory number. You are told what the current action code is, and asked if you wish to reinstate the item. If you answer “yes” the item is made active. If the answer is “no”, you are prompted to enter another number.

If the equipment was removed in a previous fiscal year, and has never been purged, it will be added to the inventory records as a new item using the same inventory number, with an Action code 1, and the applicable fund source. (Note: If the piece of equipment was purchased with state funds, the fund source will automatically be set to Fund Source 5).

30

Oct.2001

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