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NCCCS EQUIPMENT MANUAL

PROCEDURES FOR SALE OF SURPLUS EQUIPMENT

Surplus state owned equipment may be sold through the State Surplus Property Agency or in the same manner as public schools dispose of surplus property. The following are procedures to follow in each method:

1.

Disposal Through the State Surplus Property Agency

A listing of items to be sold can be sent to the State Surplus Property Agency. If you are going to sell a motor vehicle, the title must accompany your paperwork. If the vehicle is state owned (purchased with state funds), you will need to contact the Administrative and Facility Services Section at the System Office for the title.

If the college wishes to establish a minimum bid, the amount should be entered in the appropriate place on the Equipment Disposal Form (See the Forms Section). If a minimum bid is shown, no bids of less than that amount should be accepted by State Surplus Property on your behalf.

The State Surplus Property Agency will forward bid results showing the successful bidder and the bid amount to the college. After receipt of payment, State Surplus Property will send a check to the college for the surplus equipment sold, less 5% handling fee. (Note: After receipt of the check, the item can be removed from the inventory.)

If an item does not receive a successful bid on the first attempt at public sale it will be re-advertised. Every item will be advertised a minimum of two times. If all attempts at public sale prove unsuccessful, the college will be notified and disposal by other means can be explored.

The President of the college, or their designee, is responsible for ensuring that all equipment offered for disposal by the college is honestly represented as to condition, accessories, and attachments; that equipment being held for transfer or sale is available during normal working hours for inspection, that it is properly stored and secured, and that all components and accessories are available.

Persons making purchases are responsible for removing equipment from the selling college.

37

Oct.2001

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