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NCCCS EQUIPMENT MANUAL

BAR CODE SCANNING PROCESSING

1. Load Scan File to EQ.TEMP File – Program takes SCAN.DAT file which has been uploaded from the PC and converts it into an information file called EQ.TEMP. It also checks the number of records in the SCAN.DAT File and compares it to the control number stored in the SCAN_CNT File. This program may be run as many times during the inventory cycle as desired.

The EQ.LABEL file is updated during this program with item numbers manually keyed in while scanning in inventory. This file will be transferred to NCCCSO along with your end of month processing so labels can be printed.

  • 2.

    Items Scanned with Invalid Institution numbers – Report shows items scanned that had an incorrect institution number (an institution number other than your own). The report may be displayed on your terminal or printed.

  • 3.

    Report Items with different locations – Report of items scanned that the scanned location is different from the FEQINVENTORY master file location. Any item with a new location is added to the EQUIP.TAG file. This file will be used by a separate process to update the location in the FEQINVENTORY file.

  • 4.

    Report Scanned items no longer on inventory – Report of deleted items that were scanned during inventory cycle.

  • 5.

    Location Reconciliation – Screen shows old and new locations of items inventoried. User can mark all or selected items for update of location in FEQINVENTORY record.

  • 6.

    Update Equipment Master File – Updates FEQINVENTORY file with the date and time of inventory. Location changes are also updated to the master record. This process uses the EQ.TAG file as input. Afterwards the EQ.TAG and EQ.TEMP files are copied to backup files and cleared. This is the last step in the inventory cycle.

  • 7.

    Report Items not inventoried – This report is the final step in the inventory process. It provides a listing of items on inventory, but not accounted for during the current inventory cycle.

  • 8.

    List items requiring labels – This program has four options:

    • a.

      Label Record Maintenance – Allows input of additional items or deletion of existing items in the EQ.LABEL file. Any number added to the EQ.LABEL file must exist on the FEQINVENTORY file.

    • b.

      List Items to Screen

    • c.

      List Items to Printer

    • d.

      Need to know what this option was

46

Oct.2001

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