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depending on length of transcription, but are usually fairly small (usually ranging from 100 to 500 kilobytes in size).

  • 2.

    The handheld device is connected to a PC to transfer the dictation voice files to the PC. There may be a dock, or just a cable to plug into the handheld device, but in most cases it will use a standard USB cable connection to the PC.

  • 3.

    When the handheld is connected via USB the handheld’s program, already installed on the PC, automatically moves the audio files to a folder on the PC and removes them from the handheld dictation device, which can then be disconnected. If you find that the audio files are not removed from the handheld dictation device then check the device instruction manual for settings on copying voice files to a PC

  • 4.

    The files are moved from the PC to an Internet server using a variety of standard connection methods (web, ftp, WebDAV or custom).

  • 5.

    The transcriptionist located elsewhere downloads the voice files from the internet server to his or her PC.

  • 6.

    The transcriptionist uses software and hardware to play the voice files (probably including a pedal to control playback) and transcribes the audio file to a word processing document.

  • 7.

    The MT uploads the finished document to the internet server for delivery to the medical practice, or perhaps for review and editing by a quality assurance editor. Most transcribed medical word processing files are less than 100 kilobytes in size.

8. The medical practice downloads the finished document to their PC for printing, electronic filing, or both.

Move Your Transcription Business from Tape to Digital - A How-To Guide from My Docs Online © 2008 My Docs Online, Inc.

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