DATES AND HOURS OF EXHIBITS
Tuesday, 19 April
1100 - 1930
Wednesday, 20 April
0900 - 1900
Thursday, 21 April
0900 - 1300
Admission to the exhibit hall will be limited to AUSA invited guests, including foreign dignitaries, and others who have an identifiable relationship with the United States Army. All visitors will be registered and badged.
The price in this agreement includes a booth space with pipe and drape backdrop 8’ in height, pipe and drape divider rails 3’ in height and a standard display sign 44” long bearing the Exhibitor’s firm name and booth number.
ADDITIONAL SERVICES AND SHIPPING AT EXHIBITOR’S EXPENSE
Information regarding shipping instructions; cost of special booth furniture; labor and carpenters; receiving, handling and storage of crates; special electrical connections, lighting fixtures, etc., will be sent to you with our Exhibitors’ Service Kit approximately 60 days prior to move-in.
INSTALLATION AND DISMANTLING
Installation of exhibits will start at 0800 on Sunday, 17 April, 2011. Prior arrangements for moving in your exhibit should be made with our official contractor, Global Experience Specialists (GES). All dis- plays must be ready for operation by 0800 Tuesday, 19 April. Dis- mantling of indoor exhibits will begin Thursday at 1330. All display materials must be removed from Exhibit Halls by 1700 Friday, 22 April.
BOOTH SPACE COST
AUSA offers Sustaining Member firms exhibit space at $44.00 per square foot on a first-come, first-served priority basis. Non-Member firms are offered exhibit space at $55.00 per square foot based on space availability.
For information regarding Sustaining Membership with the AUSA, please contact: Alex Brody, Assistant Director, AUSA Industry Affairs at (800) 336-4570 ext. 389, or e-mail firstname.lastname@example.org.
ASSIGNMENT & PAYMENT FOR SPACE
Exhibit space will be allocated by AUSA. It is understood and agreed that NO REFUNDS WILL BE MADE FOR SPACE CANCELLED AFTER 5 APRIL 2011. REFUNDS FOR SPACE CANCELLED PRIOR TO 5 APRIL 2011 WILL BE CONTINGENT UPON THE RESALE OF THIS SPACE.
RESALE/SUBLEASING OF EXHIBIT SPACE
Exhibitors may not assign, sublease or otherwise share all or a portion of their exhibit space with any party except a wholly-owned subsidiary, a sister corporation or a company represented by an exhibitor and registered as such with AUSA, without the express written consent of AUSA. This prohibition will be strictly enforced.
The Association of the United States Army and the Henry B. Gonzalez Convention Center, their management, and all organizations and individuals who are employed by them in connection with this Exhibition will not be responsible to Exhibitor and shall be held harmless by Exhibitor for damage or loss to Exhibitor property, or personal injury during the Exhibition Period resulting from the negligence of the Association of the United States Army and the Henry B. Gonzalez Convention Center, their management, and all organizations and individuals who are employed by them in connection with this exhibition. Furthermore, the Exhibitor agrees to defend and hold harmless the Association of the United States Army and the Henry B. Gonzalez Convention Center, their management and all organizations and individuals who are employed by them in connection with this exhibition from any liability for damages or loss of property or personal injury resulting from the activities of Exhibitor, regardless of negligence.
Complete Show Rules & Regulations will be included in the Exhibitor Services Kit and will be mailed under separate cover.
Because of the tight time constraints, logistical problems and local union rules, AUSA has placed the overall supervision of the erection and dismantling of exhibits under GES, who have been designated the “Official Contractor.” Individual Exhibitors may retain the services of GES at their own expense. Exhibitors desiring to use display contractors other than the designated “Official Contractor” must obtain advance approval from AUSA. A written request must be presented by the Exhibitor to AUSA at least 30 days in advance of the first day of move- in, and must include the name and address of the contractor, the name of the on-site supervisor, a certificate of insurance for the contractor, and a statement signed by the contractor that they will comply with AUSA’s rules and regulations and cooperate with the official contractor, GES. Exhibit kits will be sent by GES within 60 days of the event. The GES point of contact is Ms. Jennifer Chagnon. She can be reached at (301) 583-5038, or e-mail email@example.com.
Display firms engaged by Exhibitors must comply fully with all rules and regulations listed by AUSA. Labor utilized by outside contractors must be drawn through GES and/or through the business agent of the appropriate union. It is the responsibility of the Exhibitor to ensure compliance.
AUSA reserves the right to relocate booths when advisable for the general good of the exposition.
To assist you in planning for your participation in the exhibition, we are certain you will appreciate knowing in advance that union labor may be required for installation and dismantling of your display. Texas is a right-to-work state. This means that any and/or all work done in your exhibit booth area can be performed by any full-time employee of your company. If you need additional help or want an outside contractor to supply labor, then you must use union labor.
Decorators Union—Members of this union claim jurisdiction over all set-up and dismantling of exhibits including signs & carpet. As an Exhibitor, you will be pleased to know that when union labor is required, you may provide full-time company personnel to work along with them.
Tipping—GES requests that Exhibitors not tip its employees. They are paid at an excellent wage scale denoting a professional status, and we feel that tipping is not necessary. This applies to all GES employees.
NO SALE CLAUSE
To ensure full compliance with IRS rulings, Exhibitor will not make sales, or solicit, or accept orders for any product or service including advertising space, in the exhibit halls or within other facilities of the exhibition.
Federal and Local Fire Laws must be strictly observed. Wiring must comply with fire department and underwriters’ rules. Aisles and fire exits cannot be blocked by exhibits. No decoration of paper, pine boughs, leafy decorations or tree branches are allowed. All muslin, velvet, or any other cloth decoration must stand a flame proof test as prescribed by fire ordinance of the City of San Antonio, Texas.
AUSA SECURITY MEASURES
The Association of the United States Army will provide watchmen to patrol the exhibit areas during the hours when the exhibits are closed. However, Exhibitors are responsible for the security of their own exhibits. Additional security may be arranged for with a security agency, if Exhibitor deems it necessary. (Exhibitor will inform AUSA of any such additional security measures.)
CANCELLATION OF SHOW
The performance of this agreement is subject to any circumstance making it illegal or impossible to hold the exhibit, including Acts of God, war, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilities. The Agreement may be terminated only for any one of the above reasons by written notice from the Association of the United States Army to the exhibitor. If AUSA must terminate this contract or exhibition (or any part thereof) due to the above mentioned circumstances, AUSA has the sole right to retain such part of the Exhibitor’s rental fee as shall be required to recompense AUSA for expenses incurred up to the time such contingency occurred.
For further information, please write: Industry Affairs, Association of the United States Army, 2425 Wilson Boulevard, Arlington, Virginia 22201, Telephone (703) 841-4300, ext. 393, FAX (703) 243-2589.