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Case Study: e-Centric Innovations - page 2 / 2





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Project Focus: Toyota Australia, boardroom of the future

The aim of the project was to create a paperless boardroom. Toyota Australia recently moved into state-of-the-art headquarters in Port Melbourne and wanted to implement a boardroom that would showcase its commitment to applying advanced communication and collaboration technology that addresses environmental concerns, whilst creating a sleek and stylish environment.

Nuts and Bolts

From conception to delivery, the project involved two staff and took three months.

Outcomes and Benefits


The paperless boardroom solution developed by e-Centric allows organisations to run Board (and other meetings) within a paperless, online, collaborative environment. The solution enables online creation, approval and discussion of board/meeting agenda items. It uses customised IBM Lotus QuickPlace and Lotus Sametime software which allows instant communication between board members and executives during and outside the meeting. In addition, processes for recording and approving official meeting minutes and actions are supported.

Board meetings are more streamlined, saving time and resources Information is more accessible, transparent and easily audited Absent board members can access meetings on-line

The success of the Melbourne boardroom has prompted Toyota to consider replicating the same setup in Sydney.

Customer feedback

“It’s just magic. No-one has to sit down and create an agenda - it’s automatically generated by the time stamps are given to each of the documents. This process has really made a difference to the board. Now directors receive information before each meeting rather than on the day. It has also reduced and simplified the amount of information that goes to the board, which has streamlined board meetings”. James Scott, Corporate Manager, Knowledge and Information System Division, Toyota Motor Corporation Australia Ltd.

For further information contact: Kee Wong Managing Director e-Centric Innovations, Suite 3, Level 1, 150 Chestnut Street, Cremorne, VIC 3121, AUSTRALIA Tel: +61 3 9428 1118 or Mob: +61 412 382 138 E: kwong@e-ci.com.au www.e-ci.com.au

For further information about ICT in Victoria visit: www.investvictoria.com


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