D-3: Acceptance letter
Acceptance letter is a letter sent to the sending organization when the applicant is accepted to certificate it. Some organizations do not send any acceptance letter, but it is necessary to send the acceptance letter because it is a legal proof that a volunteer has been accepted in a project. It is also as a means of communication between receiving and sending organization because it is very easy to forget that a volunteer had been accepted in a project.
Below is the example of acceptance letter that can be used.
Bangladesh Work Camps Association (BWCA)
289/2, Work Camp Road, North Shajahanpur, Dhaka-1217.
Tel: 880-2-9358206; 9356814. Fax: 880-2- 9565506; 9565483(Attn: BWCA)E-mail:email@example.com web: http://www.mybwca.org
The Acceptance Letter
This Acceptance letter would be treated as official acceptance of the following volunteer (s) under the rules and conditions mentioned bellow. The volunteer has been recruited on the basis of non-paid voluntary service during his/her stay in Bangladesh and it also been agreed that volunteers should not apply for any job during his/her tenure in Bangladesh. The volunteer should have apply to the Bangladesh Immigration Department for ordinary tourist visa.
Name of Volunteer(s): Ms. Hiraki KyokoSending Org: NICE – JAPAN.
Camp No./RTYP:Camp/Pro.Name:Location: Period/Duration:
RTYP with BWCA
Dhaka or Patiya
14 Dec./04 to
28 Feb. /2005
Please find the following documents enclosed for you:
#The Confirmation Slip.
#The Conditions of participation.
#Travel Information in Bangladesh.
Please complete and return the confirmation slip immediately to BWCA. If we don't receive the slip until SEP. 30, 2004 it will allow us to treat that you are not participating the program.