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108.02 Work Orders.

Work Orders are issued by the

Engineer.

WORK

NOT

SPECIFICALLY

ALLOWED

BY

THE

State Construction SPECIFICATIONS

MUST NOT BEGIN UNTIL AFTER A WORK ORDER IS ISSUED.

Once the Contractor submits the executed contract documents to the Department, however, there is some limited work identified in the Specifications which may be performed prior to the effective date of the Work Order. If the Contractor elects to perform any of this limited work prior to the issuance of the Work Order, the Resident Engineer MUST verify that the contract documents have been executed by the Contractor and submitted to the Department. If it is a Subcontractor that is to perform this work, the subcontract must be approved prior to beginning work allowed by the Specifications.

This limited Contractor work Department elect not to execute

allowed is the contract

at the "Contractor's Risk". or to delay the Work Order, the

Should the Department

is under no obligation to cost of resulting delays. after the Work Order has

reimburse the Contractor for No payment will be made to been issued.

any additional the Contractor

expenses or for the for work done until

NOTE: Since the items of work allowed prior to the Work Order are minor and very limited, the date of the "official start" of work on a project and the beginning date for a Contractor/Subcontractor's work are not considered to be prior to the date of the Work Order. Diary submittals, Contractor payrolls, etc., are still required during this

time for documentation purposes.

The Resident Engineer should note

documentation for clarity.

"Preliminary

Work

Performed

Prior

to

Work

Order",

or

a

similar

on this notation

While it is not necessary that the Resident Engineer have a copy of the Work Order in the office before general work on a project begins, the Resident Engineer should check with the District Engineer and/or the Construction Office to verify that the Work Order has been issued before allowing work (other than that specifically allowed by the Specifications) to begin.

On Fixed Completion Date contracts, the work order is usually issued effective the day following the date of execution of the Contract. The District Engineer may recommend a later effective date if he deems such a delay is necessary. The Contractor may request a work order earlier than this automatic date. Such request should be directed through the Resident Engineer to the District Engineer.

On Working Day contracts, Work Orders will normally be issued on the fifteenth

day following the execution of the Contract.

108.03

Beginning

Work

Notification

Letter

.

When the Contractor or an

approved Subcontractor starts work on any project, the Resident Engineer shall immediately notify the Construction Engineer by letter, with copies to the District Engineer. Copies of this notice are to be sent to the EEO Coordinator on Federal Aid Projects only. This letter will contain the following:

  • Job, Project, and FAP Number; Job Name.

  • Date Contractor/Subcontractor began work.

  • Resident Engineer's mailing address.

8-14-06

Page 100-90

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