The Central Office will provide a facilitator to lead this workshop, which will normally last from 4 to 8 hours. The Resident Engineer is responsible for inviting all parties in accordance with the Special Provision. This workshop does not take the place of a Preconstruction Conference. This workshop will better acquaint parties involved with the "Partnering" process. A "Partnering Charter" will also be developed and signed by all parties at this workshop. An example of this charter is found in Figure 108-12. Some of the items that would normally be included in this Charter are:
Mutual Goals and Objectives, and
Conflict Resolution System.
In addition, the Resident Engineer will arrange for the Parties specified in the Special Provision to meet on a REGULAR basis throughout the duration of the Contract. This is so the process can be adequately monitored and altered as necessary to meet the goals. The time interval should be agreed upon mutually at the initial Workshop. Every 1, 2, or 3 months is
"PARTNERING" CANNOT, DOES NOT, AND SHALL NOT CHANGE THE PLANS, SPECIFICATIONS, OR DEPARTMENT POLICY IN ANY WAY.
108.11 Informal Partnering. A Contractor may request to participate in an informal partnering relationship with the Department’s staff if the formal Partnering Special Provision is not included in the contract. This informal partnering may not involve all of the elements of the formal process (i.e. facilitators, partnering charters, initial workshop) but should at a minimum provide for periodic meetings of the Parties to provide for improved communication, coordination, and cooperation. The Resident Engineer should be aware and remind all parties that partnering does not change the plans, specifications, or Department policy in any way.