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2003 SPECIFICATIONS

SECTION 109

information which may be helpful in determining the reasons for overruns or underruns or otherwise auditing the final quantities. Detailed instructions, including examples, for completing RWP's are given in the sections of this Manual pertaining to the various items involved.

109.03

Current

Estimates.

(a)

Determination

of

Payment

for

Work

Performed. The Contract and the Specifications require that periodic payments be made to the Contractor as the work progresses. The quantities reported for payment on a Current Estimate should represent, as far as practicable, the current quantities of work which have actually been performed as of the estimate date. When the Basis of Payment for an item specifies that the item includes such things as cleanup, compaction, disposal

of debris, etc., as part of made until those units are

an item, total complete.

payment

for

the

units

of

the

item

should

not

be

If the materials involved can be pretested prior to incorporation into the work, (such as pipe, cement, etc.) they must be tested and approved before the work is performed. In accordance with the Standard Specifications, items with contractor quality control and acceptance testing are not considered complete or accepted until passing test reports are submitted to the Resident Engineer. The Resident Engineer may withhold partial payment for such items until the test reports are received.

PAYMENT TO THE CONTRACTOR WILL BE WITHHELD FOR MATERIALS AND/OR WORKMANSHIP THAT DOES NOT COMPLY WITH THE PLANS AND SPECIFICATIONS.

For items involving testing by the Materials Division, it is permissible to determine by telephone that a test report has been approved and report the work for payment on that basis. A notation in the diary should be made indicating that the telephone call was made and the existence of an approved test report verified. The telephone call should be followed up to assure that the approved test report is received in the Resident Engineer's office within a reasonable time.

(b) Documentation of Quantities on Current Estimates. On most projects, a Current Estimate is prepared biweekly and submitted to the Construction Office for further processing and payment. Current Estimates are generated and processed using one of the following:

  • SiteManager or

  • the FieldBook PC based estimate processing system

Estimates are to be processed for all active projects. Negative estimates, such as an estimate for a project where the accrued liquidated damages exceed the dollar value of the work completed during the estimate period, are to be submitted. An estimate is not required if no pay item work was performed during the estimate period AND the Contractor is not being assessed liquidated damages.

The Construction "Jobs Substantially Completed" form must be completed and faxed to the Construction Office each Monday. Jobs that are under liquidated damages that are not being paid an estimate during the estimate period are to be reported on the bottom portion of this form. This form (Figure 109-1A) is available on the Construction drive of the LAN under the MISC subdirectory (CSD4:\MISC\SUB-COMP.doc).

Page 100-119

Rev. 2-16-04

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