All quantities reported for payment on Current Estimates must be supported by some type of documentation. The only types of documentation which are acceptable for this purpose are: Authorized SiteManager Daily Work Reports (electronic), "Printed Report Forms (Daily Reports or Pile Records) " and "Report of Work Performed" sheets. In each of these cases, appropriate sketches, measurements, etc. must be attached or referenced when applicable.
DO NOT REPORT ANY QUANTITY FOR PAYMENT ON A CURRENT ESTIMATE WITHOUT HAVING THE PROPER DOCUMENTATION IN THE FILES.
Printed Report Forms (Daily Reports or Pile Records), both manual and electronic versions completed on the laptop computer, are used for all pay items which are measured in trucks, either by volume or weight. This includes liquid asphalt measured in the distributor and water measured in water trucks. General instructions for measurement of trucks, calibration of scales, etc., are given later in this section. Instructions for the use of the Daily Report Forms are given in Appendix III and in the sections pertaining to the pay item involved.
ALL OTHER PAY ITEMS MUST BE SUPPORTED FOR CURRENT ESTIMATES BY AUTHORIZED DAILY WORK REPORTS FOR JOBS IN SITEMANAGER OR "REPORT OF WORK PERFORMED" SHEETS FOR NON- SITEMANAGER PROJECTS, except for Mobilization which is automatically paid and requires no supporting entry in a Daily Work Report or RWP.
(c) SiteManager. SiteManager is a client/server based construction contract administration program that utilizes the work item quantities reported by the inspector on Daily Work Reports (DWRs) to generate the current (or progress) estimate. Only DWRs that have been reviewed and authorized by the Resident Engineer are selected by the program when generating the estimate for a given estimate ending period.
SiteManager utilizes the following contract breakdown in determining the funding and payments for contract items:
Project – (usually based on FAP numbers or participating/non-participating sections)
Categories – (usually broken out as Roadway, Structures, Signals and intersections for multiple signal projects)
One item may be assigned to more than one category or project, so care must be taken to ensure that the quantities are reported to and recorded on the correct project and category. It is important to review the breakdowns used in the plans and in SiteManager before work begins on the project. Supplemental Descriptions can be added to an item to provide additional descriptions to aid the inspector in locating the correct items in SiteManager. (i.e. a description of Dbl 8’x8’x160’ RC Box, Sta. 72+60 could be added to an item for Class S Concrete-Roadway or a location of Walnut & Hwy 82B could be added for all of the signal items at that intersection).