See the “AHTD SiteManager Users Guide for Resident Engineer Offices” for procedures for adding Supplemental Descriptions to Items and for processes for generating and approving current (progress) estimates.
(d) FieldBook. FieldBook is a PC based system for maintaining construction progress records, initiating contractor payment in the field, and communicating with CAS (Construction Administration System) in the Central Office.
FieldBook can record and maintain progress data (such as item quantities placed by the contractor, time charges, etc.) advance material allowances, surplus materials,
contract modifications (such as
reports. At the end
of the pay processes
change orders and time extensions), and daily and weekly period, a progress payment is generated and exported to it, the pay voucher information is imported back into
FieldBook. All progress data, contract modifications, and contract database on the Resident Engineer Office’s PC.
The FieldBook system does not replace the supporting documentation (RWPs, original source documents, daily reports, etc.) required for current or final estimates.
Information entered into FieldBook is to be taken from the
and daily reports and supplements
describe the use and operation of this system and should be rules and conventions. (Supplements can be found on the LAN at CSD4:\CAS\Info\.)
referred to for basic operation Construction Directory of the
FieldBook breaks construction contracts down into projects by FAP and non- participating sections, categories, and category items. This breakdown is similar to the previous system’s use of FAP numbers (or non-participating sections), BPR type codes, and quick codes. It is important to review the breakdowns used in the plans and on the FieldBook job files. All progress payments on FieldBook must use the proper project and category to record the pay item work.
On all projects using FieldBook to process progress payments, the Pre-Voucher Report generated by FieldBook must be signed by the Resident Engineer and faxed to the Construction Office after the job estimate voucher has been uploaded to CAS. For verification purposes, the estimated completion date, the total number of days charged to date, any overtime charges, and the substantial completion date (if applicable) will be written on the report before faxing it in.
(e) Estimated Completion Date – FieldBook and SiteManager. Accurate and up-to-date Estimated Completion Dates (ECD’s) must be supplied by Resident Engineers on Current Estimate submittals. These are important in cash forecasting, manpower
analysis, and RESIDENT
in the Job Status
Report generated by Contract Estimates.
SUBMITTING ACCURATE ECD’S EVERY TIME CURRENT ESTIMATES ARE SUBMITTED. See (d) above and SiteManager RE Office Guide.