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2003 SPECIFICATIONS

SECTION 109

(e) Submitting Current Estimates. As stated previously, current estimates are generated for processing and payment to the Construction Office using SiteManager or are reported for processing and payment to the Construction Office using FieldBook exports to CAS.

In order to accomplish this, preparation and submission of the current estimates shall be in accordance with the following instructions:

(1) At the Pre-Construction Conference, assign the date of the end of the first estimate period. This date shall be on Sunday in order that the beginning date of the estimate period thereafter will be on Monday. Notify the Contractor by letter of the date assigned as the end of first estimate period. Consideration should be given to equalizing the estimate work load in the Residency when assigning this date. Due to internal procedures involving the uploading of the FieldBook files into CAS, the end of the estimate period for projects on FieldBook should be on Monday at 8:00 am. This change is necessary since FieldBook/CAS includes the day that the estimate is processed in the total days charged on fixed date projects.

(2) The basic estimate period is two (2) weeks. A Current Estimate is normally submitted at the end of each period.

(3). Processing Estimates.

(a)SiteManager.

Estimates processed on SiteManager shall be generated and

processed in accordance with the AHTD SiteManager Users Guide for Resident

Engineer

Offices and

Resident

Engineer or

supplements issued by Contract Estimates Section. The Office Technician must send an e-mail listing all of the

contracts with estimates processed that date to Contract Estimates after estimates for that date have been approved by the Resident Engineer.

all of the The RE

should approve all estimates afternoon (Monday).

and

send

the

e-mail

by

2:30

p.m.

of

the

same

(b) FieldBook. Projects processed on FieldBook shall be uploaded to CAS according to the instructions contained in the FieldBook Users Manual and

supplements issued by Contract on the Construction Directory

Estimates Section. (Supplements can be found

of

the

LAN

at

CSD4:\CAS\Info\.)

Vouchers

should be uploaded date (Monday).

by

2:30

p.m.

of

the

same

afternoon

as

the

estimate

closing

(c) Owner Inspected Enhancement Projects (non-FieldBook and non- SiteManager) Estimates for enhancement projects or other specialty projects not using SiteManager or FieldBook to process contractor payments shall be processed using the Construction Certification Reimbursement Request (CCRR). The sponsoring agency must complete the request and the Resident Engineer will send the original CCRR and the required proof of payment to the Contractor by the sponsoring agency to the Construction Office for processing and payment.

109.04 Materials Estimates. At any time after the Work Order has been issued, the Contractor may request, in writing, advance payment for certain materials which have been purchased or produced for use on the project but not yet incorporated into the work. Such request must be made in accordance with Subsection 109.07(b) of the Standard

Page 100-123

Rev. 2-16-04

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