(b) FieldBook. For projects using FieldBook to maintain project records, the project should be transferred (exported) to a diskette. This diskette shall be sent to the Construction Office along with an additional diskette containing the supporting documentation described in Subsection (c) below. The diskette containing the FieldBook files should be labeled as follows:
FINAL ESTIMATE RE ## Job No. xxxxx FieldBook Project Files
The diskette containing the supporting documentation should be labeled in the same manner, except the last line should read “Final Estimate Supporting Documents.”
Refer to the “AHTD SiteManager Inspectors
Guide” and the “AHTD SiteManager User Guide for Resident Engineer Offices”.
(d) Documentation for Final Estimates. The following numbered paragraphs list and describe the documents required to support the Final Estimate submission in both
and/or SiteManager. are NOT required to be
Unless specifically noted, sent to the Contract Estimates
hard copies of these Section; however, print
outs (hard copies) should be made for the Resident Engineer’s hard copies are to be considered as drafts for review purposes changes/revisions by Contract Estimates Section.
and other’s review. These only as they are subject to
The following notations are used in the list of supporting documents:
Upload: document is prepared using the appropriate Microsoft Word layout (several
of which are available on the LAN) and stored in a subfolder for the project on the Final_Support-Electronic folder of the Constprj portion of the
Construction Drive. A separate folder is provided \\CSD4\construc\constprj\final_support-electronic\
for each RE A subfolder
created within the mail shall be sent all files.
RE office folder for the files from a specific project. An e- to the Section Head of Contract Estimates after uploading
Typed: either a hand-written, typed, or PC generated hard copy is required of this document. Usually requires the RE’s signature.
SARS: For SiteManager projects, report generated through the SiteManager Access Reports System (See Appendix A of the SM User Guide for Resident Engineer Offices).
Analysis of Overruns and Underruns THIS ANALYSIS WILL BE GENERATED
SITEMANAGER AND FIELDBOOK. 2) Explanation of Overruns and Underruns (SARS/Upload).
required on ALL items which overrun or underrun 5 percent or more unless the