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2003 SPECIFICATIONS

SECTION 110

SECTION 111 UTILITY RELOCATION AND ADJUSTMENT

111.01 General. When the installations of utility companies are affected by the construction or improvement of a highway, arrangements are made for the utility companies to adjust their installations as necessary to facilitate the construction or improvement of a particular project.

These adjustments are usually reimbursable (requiring a Utility Relocation Agreement) or nonreimbursable, and are constructed in accordance with the “Utility Accommodation Policy”.

111.02 Nonreimbursable. Nonreimbursable work orders are usually issued by the Right of Way Division’s Utilities Section on:

Projects on which adjustments are handled by local governmental agencies without reimbursement from Federal or State funds, i.e., county projects, certain State funded projects; or

Adjustments--where the utility is located on existing right of way and is in conflict with proposed work.

When the nonreimbursable work order is issued, the Resident Engineer becomes responsible for the field administration of the work under the work order.

Although the plans for utility adjustments are approved and authorized through the Utilities Section, the Resident Engineer is responsible for checking the work in the field to assure compliance with the approved utility agreement. No separate utility diary is required for non-reimbursable work, however the inspector and Resident Engineer should note any utility problems and delays in the Resident Engineer’s Construction Diary in accordance with Subsection 111.06 of this Manual.

The utility company is required to advise the Resident Engineer three (3) days prior to beginning the adjustment work. The Resident Engineer will advise the State Construction Engineer, by memorandum with copies to the District Engineer and Utilities

Section, when work actually starts.

Figure 111-1 is an

applicable, a statement three day notice prior memorandum.

indicating that the utility company to beginning the adjustment work

example failed to

of this letter.

If

give

the

required

should

be

included

in

the

The utility company shall notify the Resident Engineer on the date when the work is completed. The Resident Engineer may schedule a final inspection to review the final utility locations and address any corrective or cleanup work needed.

The Resident Engineer will also notify the State Construction Engineer by memorandum with copies to the District Engineer and Utilities Section when the utility company has completed the adjustment work. The memo should state that the work was completed in accordance with the approved adjustment plans and list any major changes. If applicable, a statement indicating that the utility company failed to give notice that the adjustment work was completed should be included in the memorandum. Figure 111-2 is an example of this memorandum.

Page 100-147

Rev. 12-14-04

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