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2003 SPECIFICATIONS

SECTION 112

NOTE:

As an alternate, the Resident Engineer may transmit an electronic version

of the Diary (one file) in lieu of a hard copy. If the electronic version of the Utility Diary

is utilized, the inspector should backup the file approximately once each week.

The Utilities Section will hold this data until the utility forwards its billing. When the bill is checked by the Utilities Section the Resident Engineer’s data will be attached and it will immediately be forwarded to Fiscal Services for audit and payment.

(b) Lump Sum Agreements. maximum of $100,000.00 reimbursement.

The

Lump

Sum

Agreement

is

limited

to

a

When a relocation is performed under a Lump Sum Agreement, daily records are not required of man hours, material items or equipment time, but the Resident Engineer should assure that the work is accomplished in accordance with the requirements of the agreement. Documentation of the status of the work and any unusual circumstances (such as slow work, contractors leaving the project prior to completion of the utility work, delays in starting work, etc.) should be included in the Resident Engineer’s Construction Diary in accordance with Subsection 111.06 of this Manual.

(c) Actual Cost Agreements. For this type of agreement, the Resident Engineer shall keep a daily record of the number and classification of men employed, the material used, major items of equipment used, and any other information that may be of assistance in verification of billing charges.

The Resident Engineer shall keep a separate diary for each utility company's adjustment. The diary will have an entry for each day the utility company's forces work on the project. The field notes for each diary shall be kept on the Resident Engineer's Utility Diary (Figure 111-3). This utility diary form is available on the Construction Drive of the LAN under the MISC subdirectory as file:

UTIL-DIA.doc or UTIL-DIA9-04.xls.

The handwritten diary or a typed version will be submitted with the memo described in Subsection (a) above. The diary will show for each day:

  • Weather conditions and approximate hours worked.

  • The number of employees working on the adjustment, either direct employees of the utility company or the employees of a utility contractor.

  • Major equipment used.

  • Major items and approximate quantities of materials installed or removed on this day.

  • Notes about any unusual occurrences in connection with the adjustment, such as difficulties encountered, changes from the planned work, etc.

NOTE:

As an alternate, the Resident Engineer may transmit an electronic version

of the Diary (one file) in lieu of a hard copy. If the electronic version of the Utility Diary

is utilized, the inspector should backup the file approximately once each week.

Page 100-149

Rev. 12-14-04

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