INTER-OFFICE MEMORANDUM November 21, 1995
TO: FROM: SUBJECT:
State Construction Engineer Resident Engineer, RE No. xx
Job 012345 FAP No. BR133-6 (1) Little Creek Bridge and Approaches Route 1 Section 2 Sharp County
Please be advised that Southwestern Bell Telephone completed work on November 21, 1995. This work was completed in accordance with the approved adjustment plans. (List any major changes)
Southwestern Bell did not provide notice of completion of the work as required by the utility agreement.
cc: District Engineer Utilities Section File
When the Change Order originates because of requirements of the highway project, the Resident Engineer should notify the Utilities Section in writing of the proposed change and reasons for its necessity. The Utilities Section shall request the Utility Company submit an estimate of cost with plans for processing. The Utilities Section will prepare and process all Utility Change Orders for approval and will advise the Resident Engineer of the final action.
On Change Orders made at the request of the utility company and not required by the highway construction, although incidental thereto, the same procedure of preparing the Change Order for approval should be followed.
111.05 Preconstruction Conference. Following the award and execution of the highway improvement contract, representatives of the utility companies and other affected and interested parties should be invited to the Preconstruction Conference as described in Subsection 108.01 of this manual.
111.06 Progress of Utility Work. When a work order is issued to the utility company, the Resident Engineer will assign an inspector to review the work performed under the utility agreement. Daily inspection is not generally necessary on all utility relocations, but sufficient checks should be made to determine the relocation status and compliance with the utility agreement.
The Resident Engineer shall keep a record of the progress of the utility adjustments. This should be in the form of applicable Construction Diary "notes," and a