Some contracts may be awarded using Purchase Order procedures. The Receiving Copy of the Purchase Order shall be thoroughly reviewed with particular attention being given to the applicable sections of the Standard Specifications and the specific method of payment to be used. Note that the method of payment for Purchase Order work is usually NOT the same as routine construction contracts. If the Purchase Order specifies payment is to be made by Estimate, Estimate Form 19-119 MUST be used. When payment by Estimate is NOT specified, the Resident Engineer shall follow the normal Purchase Order procedures as described in the Accounting Manual.
In all cases, the quantities of materials delivered and/or work performed shall be verified prior to the submission of documents for payment.
See Section 107.08 of this Manual for guidelines for monitoring Disadvantaged Business Enterprise usage and participation.
SECTION 104 SCOPE OF WORK
Section 104 of the Standard Specifications sets forth the intent of the Contract and establishes conditions under which alterations may be made as well as other stipulations.
104.01 Change Orders. Section 104 of the Standard Specifications provides for alteration of plans or character of work, within the scope of the original contract. In addition, any incentive payment or disincentive reduction in payment to the Contractor must be documented by an approved Change Order.
It is the duty of the Resident Engineer to review the plans and specifications as early as possible to anticipate changes in the planned work and discuss the anticipated changes with the District Engineer and the Staff Construction Engineer.
Projects that are designated as Federal Oversight ("F" shown in job name) are monitored by the Federal Highway Administration (FHWA). The FHWA and its Area Engineers are NOT involved in contract administration of projects that are not designated as "F". Therefore, it is unnecessary to obtain FHWA approval of changes on these. The Resident Engineer shall, however, make the FHWA Area Engineer aware of all changes that might be proposed on projects designated as having Federal Oversight. The Resident Engineer shall seek FHWA involvement in the change order process at the earliest possible time. The Resident Engineer should not wait until the Department is ready for FHWA concurrence/approval to inform the FHWA of changes on Federal
Oversight projects. project is designated the bid proposal.
The Resident Engineer can readily determine as Federal Oversight ("F") by reviewing the job
whether name as
All Change Orders involving work within the Section 404 impact assessment area identified on the plans or on subsequent sheets provided by Environmental Division must receive concurrence from Environmental Division.
Changes are divided into three distinct categories:
Resident Engineer authorized changes.