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2003 SPECIFICATIONS

SECTION 119

SECTION 117 INSURANCE

117.01

General.

Various types of insurance are available to Department

employees.

Information concerning each type is found in the Personnel Manual.

117.02 Insurance Claims.

Section 80 of

the

Accounting

Manual

contains

procedures and sample forms for the filing of claims.

117.03

Workmen's

Compensation.

State

Highway

and

Transportation

Department employees are covered by the Workmen's Compensation Act, as shown in

Chapter V of the Personnel Manual.

SECTION 118 RETIREMENT

All employees of the Department are covered by the Highway and Transportation Department Retirement System, as shown in Chapter IV of the Personnel Manual.

SECTION 119 PAYROLLS

119.01 General. Construction field personnel are on a "Distributive Payroll"-- that is, salaries are charged to various projects on which the employee works. Section 25 of the Accounting Manual contains detailed instructions for payroll preparation.

119.02 Engineering Expense. There is no fixed allotment made for engineering expense on any project which cannot under any circumstances be exceeded; however, it is highly desirable to hold field engineering charges under 10% on any project. Should the nature of the work or slow progress cause a higher cost, it is required that the charges be made where the work is actually done. Here again, there is a necessity, particularly on small jobs, for the Resident Engineers to use their forces in the most effective manner consistent with proper supervision. Engineering salaries and expenses must be charged against the project on which they are actually incurred.

Each Resident Engineer receives a monthly report from the Central Office showing the engineering charges for the projects assigned to that office. This report lists the engineering charges assessed during the previous month, the total charges to date, and the remaining portion of the initial allotment for each project. The Resident Engineer should review this report thoroughly and take appropriate actions to avoid excessive charges to a project. As always, the Resident Engineers should use their best judgment to determine the level of inspection needed on projects and to decide how to best utilize their forces.

Resident Engineers should review the level of inspection required on projects. Some small dollar value projects may be handled by means other than a daily on-site

Page 100-179

7-01-03

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