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2003 SPECIFICATIONS

SECTION 126

All other software is considered unauthorized and should not be used. This restriction applies to all areas and programs, including those used to make calculations for Final Estimate Pay Quantities. Final Estimates submitted to the Construction Office that include computations made with unauthorized programs or applications will be returned to the Resident Engineer for recalculation using approved methods.

If a Resident Engineer develops a program or spreadsheet application that he desires to use, it should be submitted, along with any relevant documentation and instructions for use, to the Construction Office for review prior to use.

Certain specific software programs have been purchased and are provided for use in the Resident Engineer’s office. These programs are copyrighted, and are restricted for use to only one computer at a time. Copying of these programs, other than for backup purposes, is a violation of the Federal copyright laws, and could subject the Department and/or the employee to legal penalties. Copies of all authorized programs which have been issued to the Resident Engineer are maintained in the Computer Services Division or Construction Office as a backup, in case the issued programs are damaged or lost.

(c) Principal Operator. Each Resident Engineer should assign one individual as the principal operator of the micro computer and another individual as the assistant. These two individuals should be the ONLY personnel authorized to add programs to the micro computers or to perform maintenance on the files stored on hard disks. This is not intended to restrict the use of the computer by others in the office, but is intended to provide some control over the files placed on the hard disk.

(d)

Local

Area

Network

(LAN).

A

micro

computer

network

has

been

established within the Department, linking District Offices, Resident Engineer Offices, and most Central office micro computers to a central server. On this server are backup software, computerized forms, the 1993 and 1996 Standard Specifications, all approved

Supplemental Specifications, and several "standard" Special Provisions. network contains an Electronic Mail (E-Mail) application which is

In addition, the very useful to

Department personnel in communication, sharing files, etc. Offices are required to check their E-Mail at least once a day.

All Resident Engineer Each Resident Engineer

should designate an Construction Office

individual to be responsible of this individual’s name (as

for checking the E-Mail and inform the it appears in the E-mail address book).

(e) Data Security. Back up copies of all data files should be made frequently.

(f) programs,

Problems.

an

attempt

When a problem is encountered with

should

be

made

to

resolve

the

problem

computers or locally. The

any of the activity in

progress

when

the

problem

occurred

and

the

immediately

preceding

activities

should

be

recorded,

in

addition

to

the

nature

of

the

problem

(including

any

error

messages

which

appear saved.

on the monitor.) If the problem is

When possible, the file or files in use at the time should be not resolved locally, or if the nature of the problem is such that

others may experience the same problem, contacted Copies of files and/or printouts problem.

the Computer Services Division should be may be needed to assist in diagnosing the

If the problem is due to an error in a program, a corrected program will be furnished as soon as the corrections can be made. If the problem is hardware related,

Page 100-193

7-01-03

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