As always, all correspondence and negotiations will be with the Prime Contractor. The Prime Contractor is responsible for submitting required information even though the item is a subcontracted item
If a construction emergency exists on a project and immediate approval must be obtained for a necessary change requiring the approval of higher authority, the Resident Engineer should contact the District and alert the District Engineer to the urgency of the situation.
Proposed Change Orders are often reviewed by several Divisions and agencies. These parties may suggest modification or revision prior to their final authorization. For this reason, the Contractor is NOT to be given a copy of any proposed Change Order.
Assistant Chief Engineer Authorized Change Orders should be forwarded to the Construction Office far enough in advance to allow a reasonable amount of time for review by Department personnel and the FHWA, if appropriate.
(b) Change Orders in SiteManager. Currently, all District Engineer and Assistant Chief Engineer Change Orders will continue to be processed using the Excel forms for processing and approval using signed papers. They will be entered into SiteManager for documentation and payment of new items following their conventional
Only members of the RE Office-Server group (RE,
designated signer) may approve change orders in SiteManager.
All RE Authorized Changes must be entered as change orders in SiteManager. RE Authorized Changes should also be notated in the project inspector’s Daily Work Report (DWR) in the provided remark field or the Resident Engineer may create his/her own DWR to document the RE authorized change to supplement the DWR for the same date that was created by the project inspector. The RE must still authorize both DWRs if a separate DWR is created.
(c) Preparation of the Change Order Form.
(1) FORM Overrun or
C O _ D E . X L S ( S e e
Figure 104-2.)(Change Orders less form is available under the Misc
subdirectory of the Construction (CSD4:\misc\chg_ordr\co_de.xls).
Item 1 - Enter the Job Name exactly as it is in the Contract.
Item 1A - Enter the Route and Section as shown in the Contract or as it applies to the Change Order.
Item 2 - Construction Job Number if construction contract. Utility Job Number if agreement with a different Job Number.
the proposed change the proposed change is