Item 3 - On multiple FAP jobs, indicate ONLY the FAP Number(s) on which the change is being made. If the change is Non-Participating on a FAP job, enter "Non-Participating" as well as the FAP number. If the change involves quantities on more than one FAP Project or Non-Participating quantities, include an attachment to the proposed change order showing the quantities and money value being charged to each FAP Number or Non-Participating section.
Item 4 - County/counties in which the change is located.
prepared. In the event a proposed change order is not approved, the rejected change order should be filed and the next proposed change order given the next
control work should have either VE as appropriate (ex. #1VE, 2EC, etc).
Item 6 - Limits of the proposed change. If a specific location is involved this
m a y b e m o d i f i e d t o r e a d : " C h a n g e s a t S t a t i o n . . . " .
This should be a brief
description of the work proposed. Additional plan sheets, attachments, etc. may be referred to.
Item 8 - Enter the "Reason for Change". This is the "WHY?" of the Change Order. It should make clear the reasons the change is in the best interest of the Department. For example, "To save money" is a vague explanation. "To save money with no detriment to the project and to eliminate a future maintenance problem" is better. However, explaining why this saves money and what the future Maintenance problem consists of is considered the most desirable. While brevity is often desirable, it is not always best when explaining the reasons for approval of a Change Order.
NOTE do not
A: When preparing combine the two.
the Description of An example of
Change and Reason for Change, combining the two would be:
"Construct 24" pipe culvert crossdrain drainage patterns and causing surface
at Station 64+00 to avoid changing water to collect on right-of-way and
private property on right in this case should be: 64+00." The Reason for
side from Station 60+00." The Description of "Construct 24" Pipe Culvert Crossdrain at Change should be: "This culvert is necessary
Change Station in order
to avoid changing drainage patterns right-of-way and private property on 70+00."
and causing surface water to right side from Station 60+00
collect on to Station
NOTE B: Often Change Orders include several different lines of thought or different types of work in the Description of Change. When this occurs, you should number each and then use the same numbering system in the Reason for Change. If the work is to be performed in accordance with Special Provisions, Standard Drawings and Sketches, describe these attachments in the Description of Change so that there can be no question as to which one was intended for use. When using a Standard Drawing or preprinted Special Provision, include