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On Change Orders authorized by the District Engineer that do not require changes in Right-of-Way, the District shall also send copies of the Authorized Change Order to the Resident Engineer and the Contractor. If changes in Right-of-Way are involved in a District Engineer authorized Change Order, the District Engineer will retain the original form, the Resident Engineer's copy, and the Contractor's copy until the Right-of-Way Division notifies the District that the Changes have been accomplished.

Any items not included in the job contract must have a Supplemental Agreement and a Specification or Special Provision. Prepare a Special Provision when there are no Standard Specifications or Special Provisions in existence to govern the item. The Special Provision that is written must cover the item completely. A notation shall be made on the face of the Change Order form when a Supplemental Agreement Item is

involved. This note shall read: "UNIT PRICE(S) FOR HAS/HAVE BEEN AGREED TO AND WILL BE SUPPLEMENTAL AGREEMENT".

[name of item(s)]

ESTABLISHED

BY

SUPPLEMENTAL AGREEMENT ITEMS CANNOT BE PAID ON A CURRENT ESTIMATE UNTIL THE SUPPLEMENTAL AGREEMENT IS EXECUTED AND AN ITEM CODE IS OBTAINED. The Construction Office will advise the RE Office when the supplemental agreement has been fully executed.

If the proposed change involves the acquisition of additional right-of-way or construction easement, this statement must be made on the face of the Change Order: "APPROVAL OF THIS CHANGE ORDER IS CONTINGENT UPON THE ACQUISITION OF ADDITIONAL RIGHT-OF-WAY/CONSTRUCTION EASEMENT".

The Right-of-Way Division should be advised of all requirements for additional Right-of-Way or permanent construction easements on active construction projects. This is required for all instances, not just when a Change Order is involved. After being advised, the Right-of-Way Division will determine what additional involvement, if any, is required of the Resident Engineer.

104.04 Salvage Materials. When the plans or the contract specifies certain materials to be salvaged and remain the property of the State or another agency, the Resident Engineer shall inspect the Contractor's operations in the removal and other

handling of

the materials.

The purpose

safeguarding.

The Resident

Engineer should

of such inspection also be aware of the

is to ensure proper provisions of Sections

202, 205, and 412 of the Standard Specifications with contract should be carefully reviewed for disposition of

respect to salvage materials. specific salvageable items.

The

When

material

designated

on

the

plans

as

salvageable

is

ready

to

be

removed

from the job site, the Resident Engineer shall notify the District Engineer.

Whenever

salvaged material is picked up by AHTD forces, the District Engineer shall be notified by

memo

from

the

Resident

Engineer

with

a

copy

to

the

State

Construction

Engineer.

7-01-03

Page 100-18

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