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The initial and follow-up checking are minimum requirements. If it is determined that more frequent checking is required for some Contractors, then additional checking should be done. In addition, Resident Engineers will use Contractor’s payrolls when investigating reports of payroll discrepancies, wage rate disputes, classification disputes, and verification of Trainee and Force Account payments. The Contractor's payroll shall also be made available to auditors when requested.

The Department of Defense Authorization Act of 1986 (Public Law No. 99-145) amended the Contract Work Hours and Safety Standards Act and the Walsh-Healey Public Contracts Act to eliminate the requirement that Contractors pay employees working on Federal Aid Construction Contracts one and one-half times their basic rates of pay for hours worked in excess of 8 hours per day on or after January 1, 1986. Overtime compensation will continue to be required for hours worked in excess of 40 hours per week.

The Contractor's payroll shall be mailed so that it is received by the Resident Engineer's Office not later than seven (7) calendar days after the close of the Contractor's pay period. Delay in the Contractor's prompt submittal of the required payrolls may cause delay in the payment of current estimates to the Contractor. The Resident Engineer should keep a "check-off" list in each payroll file showing payrolls received to help ensure that the Contractor is submitting them in a timely manner.

The Resident Engineer retains the State's only copy of the Contractor's Payroll. These shall be retained in the Resident Engineer's Office until the Contract Estimates Section notifies the Resident Engineer that Source Documents for that project may be discarded. In addition, the Resident Engineer shall include in the project's Final Estimate "Statements" that all required payrolls have been received and are on file in the office.

(c) Payroll Discrepancies. Alleged payroll discrepancies reported by employees

of Contractors shall Resident Engineer.

be brought to Figure 107-5

the attention of the Contractor contains an optional form for

in writing by the this purpose. The

Contractor should be given reasonable time to respond or correct the discrepancy. If Contractor's response is not satisfactory to the employee or should the Contractor respond in a timely manner, the appropriate information should be transmitted to District Engineer and State Construction Engineer.

the not the

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