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Construction Division, District Engineer, and Resident Engineer will receive a copy of the letter of concurrence. The Contractor will be allowed to use the program while waiting for notice of approval.

If the Contractor does not complete an OTCF and later decides to enroll individuals in the training program, the Contractor must submit a completed OTCF to the

Resident Engineer's Office for review. If approve the request and notify the Contractor

satisfactory, in writing. A

the Resident Engineer copy of this letter along

will with

a copy of the approved OTCF should be sent to the Construction Office Section. It is the intent to give the Contractor the option to train until there time remaining on the project for an employee to graduate from the training

and the EEO is not enough program.

When a Contractor requests approval from Construction of subcontracts in the amount of $250,000 or more, Construction will furnish the Subcontractor a copy of the OTPSP. The last page of the OTPSP is the OTCF which must be completed and

submitted to the Resident employees in the training

Engineer's program.

Office if the

Subcontractor

decides

to enroll

The Resident

Engineer will

follow

the same

procedure as described for the Contractor. train until there is not enough time on the training program.

The Subcontractors will be given the project for an employee to graduate

option to from the

(c) Registration of Trainees. During construction, the Resident Engineer shall review the Contractor's OTCF to ensure that trainees are enrolled by the dates indicated thereon. The reasons for delays in enrollment shall be reported on the "EEO Field Report" form (Figure 107-4). All changes in classifications in which training will be provided must be approved by the Resident Engineer.

When a Contractor/Subcontractor enrolls an employee in the Training Program,

the

Contractor/Subcontractor

shall

prepare

a

"Registration

for

OJT

Program."

An

example of this form, containing Department version of this form (CSD4:\\misc\eeo\reg-ojt.doc).

the necessary information, is shown in Figure 107-9. A is also available on the Construction Drive of the LAN

The Contractor's representative who registers the trainee shall give one registration card to the Resident Engineer at the time the trainee is registered and shall also send a copy to the EEO Section. The Resident Engineer's personnel will then use this information to set up an "Approved Trainee Record" form (Figure 107-10) on this trainee for the job files. A micro-computer version of this form is available on the

Construction Drive of (CSD4:\\misc\eeo\apptrnrc.doc).

the

LAN

under

the

MISC

subdirectory

Should a Contractor's weekly payroll identify a trainee for which the Resident Engineer has not received a Registration Card, the Contractor's representative shall be notified to furnish the card immediately. If the Resident Engineer receives a Registration Card on a trainee who is not identified as a trainee on the payroll, but has worked as a trainee, the Contractor should be instructed to submit a supplemental payroll identifying this employee as a trainee.

(d) Trainee Engineer for each

Record. A continuing report trainee employed under the

shall be contract

maintained by the Resident

Special

Provisions.

The

7-01-03

Page 100-64

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