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DBE INSPECTION CHECKLIST 2003

All projects require that the DBE PRIME or SUBCONTRACTOR perform a minimum of 30 percent of the work with his/her normal work force. Also, these contracts recognize SECOND-TIER SUBCONTRACTS, but they must be approved by the State

and the Prime Contractor. The DBE Prime or Subcontractor will no longer be able other Contractor’s employees on his/her payroll to meet the normal work force.

to

put

The purpose of this review is to verify the following three items:

  • The DBE Prime Contractor or Subcontractor is performing at least 30 percent of the Contract or Subcontract work, including materials, with his/her NORMAL WORK FORCES AND EQUIPMENT. The Normal Work Force and Equipment is better described as what it IS NOT than what it is. IT IS NOT PLACING EMPLOYEES NORMALLY EMPLOYED BY ANOTHER CONTRACTOR ON HIS/HER PAYROLL and calling them his/her Normal Work Force. This practice should be covered by a Second-Tier Subcontract. Also, IT IS NOT USING EQUIPMENT OWNED AND NORMALLY USED BY ANOTHER CONTRACTOR as his/her Normal Equipment. This practice should be covered by a Second Tier Subcontract or an Equipment Lease Agreement or Contract.

  • The Resident Engineer is monitoring and documenting the DBE’s activities and is reporting questionable activities to the District Engineer or Central Office Construction Division, and that these questionable activities are being investigated.

  • For a DBE Trucking Firm to receive credit, the following conditions must be met:

    • a)

      The DBE must own and operate at least one fully licensed, insured and operational truck used on the project when work is in progress.

    • b)

      The DBE must be responsible for the management and supervision of the entire trucking operation for the items on its subcontract or purchase order, including scheduling and providing a sufficient number of trucks to accomplish the haul.

    • c)

      The DBE receives credit for the total value of the transportation services it provides using trucks it owns or leases on a long-term basis using drivers it employs, and for services provided by other DBE firms. For services provided by non-DBE firms, credit will be given only for the fee or commission the DBE receives as a result of the lease arrangement.

4. What items of work is the DBE Subcontractor doing with his/her Normal Work Force and Equipment? (See above for a description of Normal Work Force and Equipment).

  • a.

    Does the DBE Contractor own his/her own equipment or is it leased?

  • b.

    If leased, does the Lease Agreement include equipment operators?

If so, fully explain the lease agreements.

5. Is the DBE Subcontractor using a Non-DBE firm or Non-DBE’s Normal Employees, placed on his/her payroll, to perform any of the work items? Is so, what items? (This type of arrangement should normally be covered by a Second-Tier Subcontract which is approved by the State and Prime Contractor).

6. Is the Prime Contractor DBE Subcontractor work?

or any of his/her If so, explain.

Normal

Work

Force

performing

any

of

the

7. Is the Prime Contractor furnishing or

paying

for

any

of

the

DBE

Subcontractor’s

materials or equipment?

If so, explain.

8. Is the Prime Contractor performing any payrolls, bookkeeping, or related paperwork

for the DBE Subcontractor?

If so, explain.

9. Is the DBE Subcontractor or his/her Normally Employed Superintendent supervising

the work?

If not, who is supervising the work?

10. Does the Resident Engineer know in advance what work the DBE Subcontractor will

do with his/her NORMAL WORK FORCE AND EQUIPMENT? informed?

If so, how is he/she

11. Who in monitoring?

the

Resident

Engineer’s

office

is

responsible

for

the

DBE

activity

12. the

Who checks the payrolls of the DBE Subcontractor?

payrolls

of

the

Non-DBE

Subcontractors

and

Prime

Does the same person check

Contractors?

Are

checks

and

comparisons made of employees on the jobs to determine Normal Work Force?

payrolls

of

the

same

Contractors

on

previous

13. Who checks the DBE Subcontractor’s supervision of the work and the DBE’s Normal Work Force? How are these items checked? Are the results documented?

14. Are the DBE Subcontractor’s employees interviewed on the job? interviews recorded?

If so, are the

15. What type of records, specific to DBE, are maintained in the Resident Engineer’s office?

16.

Who does the Resident Engineer report discrepancies and questionable DBE

activities to? Office?

Are follow-up actions promptly taken by the District office or the Central

_______________________________________________________________________

  • 1.

    List the DBE Subcontractors originally designated in the Prime’s bid documents.

  • 2.

    Have any changes been made to the originally designated DBE Subcontractors?

If so, what and why?

3. For each DBE Subcontractor, list the items of work and cost of each item that he/she has subcontracted.

5-01-03

Figure 107-18 DBE Field Check List Page 100-78

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