DRAFT Princeton University COOP
What resources are required to perform your priority tasks? This list should include pre-printed forms, office equipment, computer equipment and telecommunication devices. Keep in mind that the purpose is not to replicate your current situation, but support critical functions.
How much space would you need?
Do you have special needs such as refrigeration, temperature/humidity controls, etc.?
If you were able to remain in your building, but there was an extended loss of power, does your department have equipment or materials that would be at risk? Are uninterruptible power supplies available and in place? Battery back-up? Generator power?
Are there special security requirements?
J: Mitigation Strategies
Considering all of the information provided in this plan regarding your role during an emergency, your essential function and dependencies, consider steps that your department can take to minimize the impact of a long-term emergency on your operations. This may be the most important step of your emergency planning process and may require re-evaluation of your objectives and functions.
List mitigations strategies that your department will work on now and in the near future. This may include, but is not limited to, the following:
Reviewing your departments vulnerabilities. See Appendix B, Preparedness Planning Checklist.
Developing a Business Continuity Plan. See Appendix A.
Stocking up on supplies
Creating alternative processes that rely on fewer external resources
Conducting cross-training and documenting procedures
Reviewing vendor contracts and finding alternative resources
Keeping records indicating where to find replacement equipment should mission-critical equipment fail
Developing a communications plan in the event that phones, e-mail and/or web access becomes unavailable
Preparing floor plans showing utility shut-offs for the heating and ventilation system, water, power, etc. and emergency generator coverage. Know whether your ventilation system is controlled by the HVAC Control Shop in MacMillan or from within your building.
Preparing and maintaining survival kits for your department. Encouraging employees to keep their own kits for their personal needs.
Creating a backup procedure for your critical information
Obtaining space for a blog on Yahoo or Google or other free services and developing a skeletal format.
Ensure your staff is aware of these plans. Review plans with them on a regular basis, such as annually.
Consider how your department will resume normal operations once the emergency situation has passed. This could take an extended period of time. Consider work backlog, resupply of resources, continued absenteeism and emotional needs.
For restoration of computing services, OIT will endeavor to restore the full functionality of every Administrative System quickly. Considering your normal operating environment, what timeframe would be acceptable for your personnel to begin your system(s) data integrity testing? Please list all Administrative Systems used in your office.