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THE

BUYERS

N

ETWOR

APRIL 2007 - VOL. 17, ISSUE 4

K

THE BUYERS NETWORK is Published Monthly by the Purchasing Division of the West Virginia Department of Administration to Promote Better Value in Public Purchasing

Fleet Management Program Announces New Retirement and Replacement Policy

A new policy for vehicle retirement and replacement under the Depart- ment of Administration's Fleet Man- agement Program is now in effect, according to a memorandum re- leased last month from Cabinet Secretary of Administration Robert W. Ferguson, Jr.

the most economical point of replacement.

By extending the life of these fleet vehicles, ad- ditional maintenance costs have escalated, downtime has increased resulting in loss of productivity, and the resale value has been severely diminished.

The new retirement policy is four (4) years and 100,000 miles. Prior to this change, the vehicle retire- ment/replacement policy was five (5) years and 125,000 miles, requir- ing state agencies to drive and maintain their fleet vehicles beyond

Agency fleet coordinators were informed by the Fleet Management Of- fice of the new policy and asked to notify our office when assigned vehicles meet these criteria and need to be replaced. This policy change only af- fects agencies which are statutorily required to lease vehicles through the Department of Administration's Fleet Management Program.

For additional information regarding this policy change, contact Fleet Man- ager Janice Boggs at (304) 558-0086 or via email at jboggs@wvadmin.gov.

Purchasing Inspectors Roll Out its Program to Various State Agencies

Progress continues with the newly established Inspection Program, which is organizationally structured under the Contract Management Unit of the Acquisition and Contract Administration Section.

attrition of former inspectors. How- ever, the program was resurrected through the Purchasing Reform legislation which passed during the 2006 Regular Session of the State Legislature.

The Inspection Program is re- sponsible for reviewing and audit- ing spending unit requests and pur- chases that fall under the division’s authority.

An inspection function has not been fully functional for nearly 15 years, due to the loss of funding and

Since December, the program has made progressive steps. Be- ginning with its pilot agency, the Purchasing Division, the inspectors are now inspecting other state agencies, showing great enthusi- asm and success.

Continued on Page 5

INSIDE...

  • Director's Comment: Improvements from Purchasing Reform Begin to Surface

  • Statewide Contract Spotlight: Allegheny Environmental Services

  • Bi-Annual Review to Address Mileage Reimbursement

  • Statewide Contract Status

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