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Improvements from Purchasing Reform Begin to Surface

By Dave Tincher State Purchasing Director

When a governmental function experiences an extensive review, resulting in substantial changes, the transitional period takes coordination and communication.

As many of you know, the pur- chasing function in state government went through a reform during the 2006 Legislative Session. Many changes to the existing West Virginia Code were made, allowing for more flexibility while ensuring the internal safeguards already in place.

The Purchasing Division is pleased with the progress made thus far. One of those changes was the creation of a Contract Management Unit under the Acquisition and Contract Admini-

stration Section, which will not only oversee contract management of projects, but provide inspection services. As noted in this issue of The Buyers Network, our inspection program is now visiting state agencies providing auditing and educational assistance to agency purchasing personnel.

Additionally, several reform mea- sures have been implemented which have and will continue to result in more efficiency in state procurement, including:

SoleProcurements:To assure that there is no competition for certain commodities or services, the Purchasing Division, upon a request from an agency for a sole source purchase, advertises the potential sole source acquisition in the West Virginia Purchasing Bulletin. Specific guidelines are now in place.

Piggybacking/ Multi-State Contracting: The Purchasing Division is seek- ing opportunities to utilize existing contracts, includ- ing those entered into from the federal government, agencies of other states or co- operative purchasing consortium, if financially advantageous. Specific requirements have been developed.

Other reform initiatives that the Purchasing Division is seeking opportunities to utilize include negotiation when all bids exceed available funds and discussion and final offers.

The Purchasing Division continues to pursue the creative options which we now have available to us. We look forward to working with the agency procurement officers on innovative solutions to their purchasing needs.

West Virginia State Police Request to provide self-luminous night sights for installation on shotguns.

Division of Natural Resources Request to provide elevator power unit replacement and ADA compliance elevator telephone installation.

Department of Environmental Protection Request for an open-end contract to provide approximately 1,000 tons of lime to be delivered in bulk amounts to various special reclamation job sites.

Department of Education Request to provide 21st Century tools for public schools.

Division of Rehabilitation Services Request to provide labor and materials to re-roof the chapel.

Division of Motor Vehicles Request to provide the composition and manufacture of monthly vehicle and drivers license renewal.



The West Virginia State Agency for Surplus Property (WVSASP) will conduct its next absolute auction on Saturday, May 5, 2007, at 2700 Charles Avenue in Dunbar.

Gates open at 9:00 a.m., with the auction beginning at 10:00 a.m.

For additional information and a list of merchandise to be sold, please contact WVSASP at (304) 766-2626 or toll-free at 1 (800) 576-7587.

Please note that property will not be awarded through the weekly sealed bid process the week immediately preceding the public auction. Specific merchandise advertised for this public auction will not be available for sealed bids. There are no minimum bids at the auction.


What's State Government Buying?

(This information is compiled from the West Virginia Purchasing Bulletin. The purpose is to provide an awareness of the variety of products and services being procured in state government. Only a small sample of solicitations are listed.)

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