Price Comparison for Purchases of Goods & Standard Services
$10,000 to $49,999
To comply with the requirements of our funding sources, you must document a Basis for Vendor Selection and proof of Reasonable Price by performing a Price Comparison (Section A). If there is justification for not performing a Price Comparison, document the justification (Sections B1 and B2).
This documentation is to be filled out and retained as part of the permanent departmental purchase record for purchases $10,000 – $49,999*. Complete Section A Section B. You will have to manually calculate totals at the bottom of the Section A.
*Exception: IT IS NOT NECESSARY TO complete this form if you are purchasing the item(s) from:
•U Stores ()
•U-Wide Contract ()
•Internal Service Organization (ISO)
•U-Mart (Techmart) ()
•State of Minnesota Contract ()
•All items on the Non-PO Related Purchases list
NAME OF PERSON COMPLETING THIS FORM:
Section A.Price Comparison Documentation (See , optional for price comparison for printing projects.)
Attempt to obtain three or more competitive price quotes. You may allow vendors to submit a phone, fax or email price quote to your department.
Vendor Contact Name and Email/Phone
Item 1 Price Quote
Item 2 Price Quote
Item 3 price Quote
Date price comparison was performed:
If lowest priced vendor did not receive award, please explain:
This form does not apply to professional services. Professional Services have a bid threshold of $50,000.
This form should not be used to document a Request for Proposal process. To conduct a Request for Proposal process for , forward a requisition (RX) to Purchasing, requesting an RFP process, and a Purchasing buyer will assist you.
Note: This form should be created at each time it is used to ensure use of the most current version.
Before purchasing vehicles, contact Fleet Services at (612) 625-3033.
Before purchasing changes to facilities (carpet, painting, buildouts, etc.), contact Facilities Management Purchasing at (612) 625-3033.
Before signing any software license agreement, equipment lease form, or non-disclosure agreement, contact the Office of the General Counsel at (612) 624-4100.