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Price Comparison for Purchases of Goods & Standard Services

$10,000 to $49,999

(Rev 04/13/09)

General

To comply with the requirements of our funding sources, you must document a Basis for Vendor Selection and proof of Reasonable Price by performing a Price Comparison (Section A).  If there is justification for not performing a Price Comparison, document the justification (Sections B1 and B2).

Instructions

This documentation is required to be filled out and retained as part of the permanent departmental purchase record for purchases $10,000 – $49,999*.  Complete Section A or Section B.  You will have to manually calculate totals at the bottom of the Section A.

*Exception:  IT IS NOT NECESSARY TO complete this form if you are purchasing the item(s) from:

U Stores (http://www.ustores.umn.edu)

U-Wide Contract (http://uwidecontracts.umn.edu)

Internal Service Organization (ISO)

U-Mart (Techmart) (http://www.techmart.umn.edu)

State of Minnesota Contract (http://www.mmd.admin.state.mn.us/)

All items on the Non-PO Related Purchases list

(http://policy.umn.edu/groups/ppd/documents/appendix/purchappe.pdf)

NAME OF PERSON COMPLETING THIS FORM:

Section A.Price Comparison Documentation (See Special Template, optional for price comparison for printing projects.)

Attempt to obtain three or more competitive price quotes.  You may allow vendors to submit a phone, fax or email price quote to your department.

Vendor Name

Vendor Name

Vendor Name

Vendor Name

Vendor Name

Vendor Contact Name and Email/Phone

Item 1 Price Quote

Item 2 Price Quote

Item 3 price Quote

Delivery Date

Shipping Charge

TOTAL

Date price comparison was performed:

If lowest priced vendor did not receive award, please explain:

Footnotes:

This form does not apply to professional services.  Professional Services have a bid threshold of $50,000.

This form should not be used to document a Request for Proposal process.  To conduct a Request for Proposal process for any dollar amount, forward a requisition (RX) to Purchasing, requesting an RFP process, and a Purchasing buyer will assist you.

Note:  This form should be created at http://purchasing.umn.edu/forms/forms.php#price each time it is used to ensure use of the most current version.

Before purchasing vehicles, contact Fleet Services at (612) 625-3033.

Before purchasing changes to facilities (carpet, painting, buildouts, etc.), contact Facilities Management Purchasing at (612) 625-3033.

Before signing any software license agreement, equipment lease form, or non-disclosure agreement, contact the Office of the General Counsel at (612) 624-4100.

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