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Price Comparison for Purchases of Goods & Standard Services - page 2 / 2

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Section B.If a price comparison (See Section A) was not performed, complete Section B1 AND B2 below to justify an Exception.

B1.)Check the appropriate box or fill out "other" section.

Justifiable Exceptions

1)

Purchasing of research products (animal feed, serum, test equip/supplies) for clinical trials.  Also purchasing from a previous supplier to ensure consistency of research results.

2)

Equipment that requires brand compatibility with existing equipment and is available only from manufacturer or sole authorized distributor.

3)

Must match currently owned product (e.g., furniture).

4)

Funding source or granting agency specified a single supplier.

Explain:

OR

Justifiable Exceptions (Emergency)

1)

A threat to health, welfare, safety.

2)

A significant loss to the University.

3)

A failure to provide core services to University students/faculty/staff.

**Note:  The urgency cannot be caused by department's own lack of planning.

Explain:

OR

Preapproved Exceptions for GOODS AND STANDARD SERVICES

1)

Lodging, travel (does not include group airfares or charter air).

2)

Media advertising, purchase of or access to uniquely compiled database of information.

3)

Farm commodities such as grain or livestock.

4)

Closeout or used items which requestor or Purchasing has verified to be at least 30% below comparable new equipment (does not include refurbished or remanufactured furniture).

5)

Subcontractors previously arranged by Sponsored Projects Administration (SPA).

6)

Service or supplies available only from another governmental agency or public entity.

7)

Service/maintenance agreements with the original manufacturer/developer for equipment and software.

8)

Emergency equipment repairs and parts or emergency facility repairs and parts.

9)

Unique specification research animals purchased under guidelines of the Institutional Animal Care and Use Committee (IACUC).

10)

Transportation of organs needed for medical emergencies.

11)

Software license renewals and software upgrades available only from developer.  This includes adding licenses to an existing license agreement.

12)

Original artwork.

13)

Tenant improvements to non-University-owned buildings.

14)

Fairview purchases related to research projects.

15)

Additional press runs of printed materials with no changes (Straight reprints).

16)

Purchases from University Physicians.

OR

Other

B2.)Price Reasonableness

In the absence of a price comparison, how can you be assured that the price quoted by this single supplier is reasonable?

Published catalog price (identify the catalog or enclose a photocopy of catalog page).  

Comparison to pricing for similar product offered by another vendor.

Negotiation with supplier.  Explain supplier’s concession.

Qualified individual with knowledge of the market for this item(s) judges the price to be reasonable:

(a) what is the individual’s name

(b) what makes this individual qualified to make a judgment of reasonableness

Other evidence that price is reasonable:

2

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