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ELECTRONIC COMMUNICATIONS BETWEEN EMPLOYEES AND STUDENTS POLICY - page 2 / 4

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  • 3.

    School system employees are prohibited from using any school system electronic communication with a student for a purpose not related to educational services, except for communication with an immediate family member, if such communication is specifically authorized by the School Board.

  • 4.

    The occurrence of any electronic communication made by an employee with a student using means other than ones provided by or made available by the school system shall be reported by the employee to the site administrator prior to reassuming regular duties, but no later than 24 hours after the occurrence or knowledge of the occurrence, and a written report should be completed by the end of that working day. See Appendix A for a copy of the reporting form.

  • 5.

    Student-initiated communication that may be construed as inappropriate in content, as defined in this policy, must be reported to the site administrator no later than 24 hours after the occurrence or knowledge of the occurrence, and a written report should be completed by the end of that working day. See Appendix A for a copy of the reporting form.

  • 6.

    Records of any reported communication shall be maintained by the site administrator for a period of at least one year.

7. It is the duty of each school system employee to comply with this electronic communications policy. Failure to comply may result in disciplinary action, and, in extreme circumstances, may constitute willful neglect of duty.

VIOLATIONS:

  • 1.

    Violations of this policy include, but are not limited to the following:

    • a.

      The employee’s utilizing the school system or personal electronic communication system with a student for non-educational services.

  • b.

    The employee’s failure to report an instance of communication using a non-school system electronic communication system.

  • c.

    The employee’s contacting a student when the parents have opted out of individual communication with employees.

  • 2.

    Responses to violations include, but are not limited to the following:

    • a.

      Any violations or suspected violations of this policy should be reported to the site administrator immediately. The site administrator will promptly, thoroughly and fairly investigate reports of an alleged failure by a school employee or student.

  • b.

    The investigation shall include dates, the name of the person reporting the allegation, and the specific allegation made.

  • c.

    The site administrator shall meet with the employee to document his/her response to the allegation. The employee shall be required to cooperate fully with the investigation.

d. All information from the investigation shall be provided to the Superintendent and the Personnel Director.

e.

Appropriate action shall be taken that is consistent with the results of the investigation and the

legal requirements afforded by law, e.g. tenure law, Student Code of Conduct.

Violations of

this policy or any implementing regulations or employee/student up to and including termination employee.

procedures may result in of employment/suspension

discipline of the of the student or

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