The usual preparatory studies, embracing matters of importance to the World and National Movements, were submitted to Association discussion groups to be debated and reported on. A questionnaire for members had also been circulated. Nine discussion groups in Wales completed their work. From Wales 134 copies of the Questionnaire were completed and despatched to the Conference Committee and this made the Welsh quota about one sixth of the information received from England, Wales and Ireland. Only eight places at the Conference were allocated to the Welsh Council in the first instance. This was eventually increased to sixteen, four of whom were Group Leaders.
The Gors y Gedol Consultation.
The relationship between the National Council and the Welsh Council was becoming increasingly stabilised and cordial, but in 1925 it was felt that a consultation to define these relationships and responsibilities would be beneficial. Sir Arthur Yapp suggested that representatives of both bodies should meet in conference, over three or four days and that the meeting should take place at Gors y Gedol, a stately mansion situated between Barmouth and Harlech. This property was a gift to the National Council for the purpose of a guest house and conference centre. Sir Arthur and his Assistant Secretary, F. J. Chamberlain represented the National Council, and W. J. Holloway and A.W. Tench, Chairman and Treasurer, respectively of the Welsh Council, Williams Jones of St. Mellons, and the Welsh National Secretary, represented the Welsh YMCA.
The discussions were informal and without any inhibitions, the atmosphere was free and friendly. Discussions embraced three main questions:
i. The powers of the Welsh Council as an executive body acting on behalf of the National Council.
Appointments and relationships of the staff of the Welsh Council.
In respect of relationships it was agreed that the new council in Wales
should retain its adopted title the "Welsh National Council of YMCAs". It would appoint an executive committee, to conduct day to day business, and necessary sub-committees. The Welsh National Council would appoint six of its members to serve on the National Council, two of whom would be members of the National Executive.
With reference to certain aspects of Welsh autonomy, a Welsh view was expressed that certain areas of programme planning activity in Wales could best be undertaken by the staff of the Welsh National Council, by reason of its knowledge of the requirements of the Welsh people and of the ways and means of providing these. This undertaking entailed full responsibility for planning and executing work without prior consent from the National Council, London, but the usual inter-office courtesies would be maintained. The responsibility for financing any such activities in Wales would rest with the Welsh National Council.
The Welsh representatives requested that such powers be vested in the Welsh National Council in respect of:
a) The substantial programme of education which had been developed in Wales by the Welsh National Council which was distinctly Welsh in concept and character.
welfare services for Welsh Territorial Troops located Welsh units in any part of England and Wales would