HFPC 2015 APPROVED OPERATING BUDGET Christian Education VBS Wonderful Wednesdays Supplies Materials/Curriculum Youth Group Food Youth Montreat Conference Registration Montreat Van Rental Montreat Housing Montreat Supplies/Food Total Christian Education
$150.00 $600.00 $300.00 $1,000.00 $200.00 $600.00 $700.00 $1,200.00 $300.00 $5,050.00
Congregational Life Kitchen Supplies Food Support Miscellaneous Member Care PW Total Congregational Life
$1,000.00 $600.00 $200.00 $300.00 $2,100.00
Missions Bridges Living Waters Graceworks Meals on Wheels Presbytery Hard Bargain Mercy Clinic Pastoral Counseling Mission Project (Committee Discretion) Total Mission
$1,500.00 $1,300.00 $1,800.00 $900.00 $5,000.00 $1,000.00 $650.00 $650.00 $1,000.00 $13,800.00
Personnel Office Expense: Bookkeeping (Payroll Fees) Equipment Computer Maintenance Copier Contract Printing Postage Supplies Telephone & e-fax Workers' Compensation Insurance (previously under B&G) Internet & Website Subtotal Office Expenses
$1,350.00 $730.00 $300.00 $3,250.00 $1,000.00 $1,460.00 $1,500.00 $2,240.00 $1,211.00 $1,635.00 $14,676.00
Salaries: Pastor Salaries - Sally Pastor Salaries - Will Office Assistant Youth Director Nursery Worker Bookkeeper Subtotal Salaries
$48,400.00 $19,215.00 $22,620.00 $3,500.00 $2,288.00 $1,850.00 $97,873.00
Benefits & Allowances: Pension & Medical - Sally Pension & Medical - Will Housing Mileage Books - Continuting Education Utilities Allowance Employer Taxes Subtotal Benefits & Allowances Total Personnel
$27,900.00 $13,200.00 $10,200.00 $9,731.00 $3,060.00 $5,600.00 $9,000.00 $78,691.00 $191,240.00
Buildings and Grounds Cleaning services Cleaning supplies Exterminator ADS Security Utilities General Maintenance Elevator Licenses & Permits Insurance Lawn/Grounds Maintenance Total Building & Grounds
$19,000.00 $400.00 $400.00 $600.00 $20,900.00 $11,000.00 $1,280.00 $150.00 $12,400.00 $5,280.00 $71,410.00
Worship Worship supplies Pulpit Substitutes Music Substitutes Concerts Total Worship
$1,400.00 $1,400.00 $1,400.00 $800.00 $5,000.00
Total Operating Expenses
Here’s a summary of 2014 and a quick look at 2015. I’m pleased to report that we’ve continued to maintain reasonable balances in both our operating and capital accounts for the past year.
Our capital account currently has $33,500. This balance has been relatively steady for the last 9 months, as we now receive regular contributions from those who pledged to the 2014 capital campaign. We continue to make $1,150 weekly payments against the debt we owe on our re-structured con- struction loan. Those payments favor reduction of the principal, though we still do make interest payments. I want to maintain a robust balance in this account so those weekly deductions simply become routine for us. But the overall good (or perhaps ‘Great!’) news regarding the capital account is that the principal on our loan will have been reduced by fully $100,000 in the very near future. When we began planning the 2014 Capital Campaign last Janu- ary, our principal balance was $619,000. Our current balance is $525,000.
This week our operating account has $130,000 in it, which does include funds from the settlement of our insurance claim on the roof. I hope many of you have had an opportunity to see the progress on the roof. The shingles them- selves are distinctive, but I think you can already tell that the copper work, as it is completed, will be a true highlight. The roof repair will be complete in mid- to late-January, and at that time we will owe the contractor approximate- ly $95,000, which I anticipate to be split between the operating account and the Endowment Fund (approximately 2/3:1/3). I expect our operating account balance to be close to $60,000 after that payment. I’m sure you can under- stand the desire of the Finance Committee – and the Session -- to continue to maintain a healthy balance in the operating account for the near term.
The two accounts that the trustees oversee, the Endowment Fund and Organ Fund, are separate from the routine bank accounts. The Organ fund covers the cost of annual maintenance and regular parts replacement for the organ. The Endowment can be used for many things, including significant repairs to our church structure. In March, I gained Trustee and Session approval to use Endowment funds for the final repairs to the parking lot behind the building. And now, also in accordance with the terms of the endowment, we will use some of those funds for improvements to the roof.
As you can see in the approved operating budget, our 2015 budget will be $288,600. That is an increase of about $12,000 from 2014. A portion of that increase was predicated upon the income we will receive from our renters in the Annex and Frothy Monkey. But we also based some budget decisions regarding the 2015 budget on equaling, or perhaps slightly building upon, the Stewardship pledges we received in 2014. At this point, based on last year’s final figures, we’ve received just about 2/3 of the total number of pledges and just about 2/3 of the total amount in funds pledged. I know this is a tremen- dously busy time of year, but I’d like to encourage everyone who hasn't al- ready done so to thoughtfully consider making a Stewardship pledge. We'll gladly accept a note regarding your pledge until the first week of the New Year, or, for those who wish, I'd be happy to receive your email pledge sent to firstname.lastname@example.org.
Last, I’m sure you are all interested to know about the interior repairs to the sanctuary that will be done in coordination with the roof repair. The interior work could not begin until a major portion of the roof was complete, so com- pleting final repairs on the roof would not disturb any new work that was being done directly under that. As I’m sure you understand, our use of the sanctuary in the last two weeks was of primary importance, but we also had two days of rain that kept the roofers off the job anyway. The interior con- tractor is prepared to begin on Monday, Dec 29. He should take about 2 full work-weeks (please remember that the week of the 29th has one more holiday in it, so it will be a short work week). You will see signs of progress in the sanctuary by Sunday, January 11 (and probably earlier, if you stop by).
Thanks all. Hope you’re having a blessed holiday season. If you have ques- tions about the information contained in this note, please feel free to contact email@example.com. We’d be glad to have your input.