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6. Knowledge/Education/Experience

-Make a list of knowledge, skills, experience, education, and special licenses needed

-Group the list by similar categories

7. Budgetary/Supervisory Responsibilities (if applicable)

-List the amount of funds this position is responsible for and the level of authority over those funds

-List the number and types of positions the incumbent supervises; and the level of authority for actions such as hiring, disciplining, and assigning work

STATE WHAT IS DONE

1. Use action verbs - See the Job Description Glossary

2. Tell what is done

3. Tell why or how task is performed

4. Add examples if necessary

5. Be specific and concise

DEVELOP FUNCTION AND TASK STATEMENTS

In the functions/duties and tasks section, functions should be listed in order of priority.  Specific tasks associated with each responsibility should be grouped together. Please remember that a position description is not intended to be a desk manual. You do not need to list every task performed within a job. When writing function and task statements you should:

1.Begin each task statement with an action word (verb), which describes a specific kind of behavior.

2.Describe what, how and why each task is performed.

3.Estimate the percentage of time spent on each function. Note that the percent of time spent and the priority of the work are not necessarily related.

4.Define uncommon abbreviations.

5.Do not include references to personal qualities or skills.

Example:Prepare budget materials: Plan and prepare the annual budget by integrating department goals and program plans, administrative requirements, and staff and other statistical data. Prepare budget summaries and updates based on actual expenditures.

Example:Prepare reports:  Prepare statistical tables by finding sources of basic information, planning the schedule and means of collecting information, designing tables and writing interpretive text.

Example:Edit manuscripts by reviewing critically from subject matter standpoint, checking and verifying content, condensing topics, making additions to topics and rearranging material.

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Guidelines for Writing a Job Description

May-06

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