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Guidelines for Writing a Job Description - page 6 / 8





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Requirements of the Position

Physical and Mental Requirements:  Physical requirements deal with such things as seeing, hearing, lifting, carrying, pushing, standing, etc., and the frequency of the actions. Mental requirements deal with such things as reasoning, discriminating, performing math calculations, and problem solving. The work environment should also be described. If the position is primarily an office or sedentary one, you may just say "office." If environmental hazards such as exposure to extreme or varying temperature, noise, or fumes exist, please provide this information. Statements which prescribe how a function is or should be done should not be included. These may constitute artificial barriers for qualified individuals who could perform the job with reasonable accommodation.

Education, Experience or Training:  In this section, the level of skills, knowledge and abilities required for effective and safe performance of the essential and non-essential functions of the job should be indicated. Vocational or work content skills are those dealing with mastering a particular vocabulary, procedure or subject matter. Skills can include vocational/technical or work content, reading, writing, speaking, mathematical, human relations, reasoning or self-management. Level of knowledge may be defined as follows:

General Knowledge – Understanding of the principles of a field. Knowledge of the information contained in source documents or general types of information covered in a subject field.

Working Knowledge – Includes general knowledge plus the ability to recall important and commonly used information in source documents, and an understanding of the application of the pertinent principles in a subject field.

Detailed Knowledge –Mastery of the principles of a field, or a thorough understanding of a specialized area of a field.

Special Conditions of Employment:  This section is used to identify other conditions which are not skills, knowledge’s, abilities or physical requirements needed to perform the duties of the job. For example, scientific expertise, foreign language fluency, licenses, availability for travel, etc. These conditions must be documented to establish their job-relatedness.

Types of Supervision Received:  This should indicate the level of supervision the incumbent will receive after the initial training/orientation period.

Close Supervision indicates the incumbent is assigned duties according to specified procedures and work is checked frequently.

Supervision indicates the incumbent performs a variety of routine duties within established policies and procedures or by referral to supervisor's guidelines.

General Supervision indicates the incumbent develops procedures for performance of a variety of duties; or performs complex duties within established policy guidelines.

Direction indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. The incumbent typically develops procedures within the limit of establish policy guidelines.


Guidelines for Writing a Job Description


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