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USDA

~

Privacy Impact Assessment for Guaranteed

NO. 14.3

Question Where are these procedures documented?

15

While the data is retained in the system, what are the requirements for determining if the data is still sufficiently accurate, relevant, timely, and complete to ensure fairness in making determinations?

16

Is the data retained in the system the minimum necessary for the proper performance of a documented agency function?

Reports are produced and reviewed for accuracy. Lenders are required to provide information on a monthly or quarterly basis.

[] Yes [] No

N/A

Response

2.4 Data Sharing

17

Will other agencies share data or have access to data in this system (i.e., international, federal,

17.1

state, local, other, etc.)? How will the data be used by the other agency?

NO.

Question

Response

[] Yes [] No - If NO, go to question 18.

To create and process loan applications with USDA and trusted Lenders.

17.2

Who is responsible for assuring the other agency properly uses the data?

The system owner

18

Is the data transmitted to another agency or an independent site?

[] Yes [] No If NO, go to question 19.

18.1

Is there appropriate agreement in place to *,ddcumep{._4h~ int~~g_o~nectian and er,,st,~ the PH and/or Priv~Sy Act data is appropriately protected?

Yes. GUARANTEED has connections with ..PkAS~ Treasury, FannJa Mae 1-tLtD; ~n~ NFC through TDW. Treasury is interfa’cin~ with NITC- GLS through NITC. GLS does directly interface with Treasury. The RD Information System Security Staff (ISSS) maintain the

19

Is the system operated in more than one site?

[] Yes [] No If NO, go to question 20.

19.1

How wil! consistent use of the system and data be maintained in all sites?

Any GLS components/data that are in Web Farm are balanced between the sites.

Interconnection Service Agreements.

2.5 Data Access

No.

Question

Response

2O

Who will have access to the data in the system (i.e., users, managers, system administrators, developers, etc.)?

USDA RD and FSA GUARANTEED system users and managers, GUARANTEED Systems Administrators, and GUARANTEED Trusted Lenders.

Page 9

Date: July 16, 2009

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