Privacy Impact Assessment for Guaranteed
How will the system and its use ensure equitable treatment of customers?
Response DM 3515-002, section e states:
To fulfil~ the commitment of the USDA to protect customer and employee data, several issues must be addressed with respect to privacy:
The use of information must be controlled; and
Information may be used onty for a necessary and lawful purpose.
Where Public Affairs systems of records are involved:
Individuals must beinformed in writing of the principal purpose and routine uses of the information being collected from them;
Information collected for a particular purpose should not be used for another purpose without the subject’s consent unless such other uses are specifically authorized or mandated by law; and
Any information used must be sufficiently accurate, relevant, timely, and complete to assure fair treatment of the individual.
Also, P.L. 95-454, the Civil Service Reform Act of 1978 which is enforced by The U.S. Equal Employment Opportunity Commission (EEOC) ensures the equitable treatment of the employees.
Is there any possibility of treating customers or employees differently based upon their individual or group characteristics?
 Yes  No - lfNO, go to question 30
3 System of Record
Can the data be retrieved by a personal identifier? In other words, does the system
actually retrieve data by the name of an individual or by some other unique number,
 Yes  No - If NO, go to question 3!
symbol, or identifying attribute of the individual?
Date: July 16, 2009